Regional Manager, Facilities and Administration

About MUFG Investor Services

MUFG Investor Services partners with leading public and private funds worldwide, providing fund administration, banking, and operational expertise within the alternatives investment space. With over $1 trillion in assets under administration and presence in 17 global locations, MUFG combines extensive industry experience with the strength of a major global financial institution managing approximately $3 trillion in assets.

Role Overview

As we evolve our workplace environment toward flexible, hospitality-inspired spaces that deliver consistent experiences across our regional offices, you will play a pivotal role in shaping and sustaining these environments. Your responsibility will be to ensure that our office spaces align with our brand identity and support the way our employees work daily.

Key Responsibilities

• Oversee daily facilities operations across multiple office locations, collaborating closely with local staff, landlords, and service providers.
• Manage vendor partnerships and contracts for services including cleaning, maintenance, and catering, ensuring quality assurance and timely approvals.
• Serve as the primary point of contact for addressing facilities-related issues, aiming to resolve problems promptly to minimize business disruption.
• Establish and uphold high standards across all offices by conducting walkthroughs, risk assessments, and ensuring compliance requirements are met.
• Administer regional budgets by forecasting and monitoring expenditures while identifying cost-efficiency opportunities without sacrificing service quality.
• Lead regional health and safety initiatives including training, incident preparedness, and continuity planning.
• Support fit-out, renovation, and office relocation projects through site visits and coordination with architects, contractors, consultants, and vendors to deliver projects on time and according to specifications.
• Review architectural and engineering designs to proactively identify risks or areas for enhancement and confirm compliance through on-site inspections.

Candidate Profile

Essential Qualifications:

• At least 5 years of experience in facilities or workplace management with a proven ability to independently manage operations and related projects.
• Demonstrated leadership in managing people including performance evaluations, coaching, and mentoring.
• Track record of handling facilities issues across multiple sites, encompassing technical, operational, vendor, and occupant concerns.
• Proven competency in executing fit-outs or renovation projects while managing stakeholders and timelines effectively. Ability to interpret architectural and engineering drawings to foresee and address challenges early.
• Strong organizational and prioritization abilities to juggle numerous sites, vendors, and concurrent projects.
• Excellent communication skills enabling effective collaboration and trust building across all organizational levels.

Desirable Attributes:

• Experience in regional or multi-site facilities roles balancing uniformity with local variations.
• Proficiency with Excel and PowerPoint for budgeting, reporting, and data presentation purposes.

Additional Information

At MUFG Investor Services, you will enjoy the benefits of a global financial institution coupled with an innovative working culture. We emphasize hybrid work flexibility that encourages productivity alongside team connection and cultural engagement. If you are proactive, solution-oriented, and passionate about creating exceptional workplace experiences, we welcome your application, even if you do not meet all criteria.