Purchasing Assistant

About the Role

We seek a highly organized, proactive Purchasing Administrator to support our dynamic Purchasing team. This pivotal position handles the day-to-day management of procurement, stock control, and logistics to ensure seamless operations. The ideal candidate thrives in a fast-paced environment, is comfortable with business systems, and demonstrates exceptional accuracy and efficiency when handling large volumes of work.

Key Responsibilities

• Manage daily purchase order processing and monitor progress from creation through to invoice finalization.
• Support supplier invoice handling including matching invoices to purchase orders and resolving any discrepancies.
• Maintain robust purchasing data management with precise and diligent data entry to uphold data integrity.
• Oversee coordination of shipments, deliveries, and all logistics to ensure effective order fulfillment.
• Handle stock transfers and verify transport and delivery paperwork for correctness.
• Organize and maintain files for audits and ensure compliance.
• Administer and conduct stock takes, including evaluating spot checks.
• Provide general administrative assistance to the Purchasing team, aiding buyers and contributing to departmental priorities in response to workload.
• Contribute to ongoing enhancements of purchasing administrative processes.

Required Qualifications and Skills

• Experience in a fast-paced administrative role.
• Excellent organizational capabilities with strong attention to detail.
• Proficient in Microsoft Excel functions such as sorting, filtering, lookups, and basic formulas.
• Strong communication and negotiation abilities for interaction with suppliers and internal teams.
• Capable of handling multiple tasks efficiently in a high-activity environment.
• Knowledge of Exchequer, Abbyy, and Docuware is beneficial.
• Background in purchasing, procurement, or supply chain is preferred.
• Analytical mindset with problem-solving skills.

Additional Benefits and Conditions

• Competitive salary package.
• Working days are Monday through Friday.
• Flexible working hours available.
• Subsidized canteen facility.
• Access to a wellness program.
• 21 days of annual leave entitlement.