Project Coordinator ERP (2 Year Contract)

About Ontario Northland

Ontario Northland Transportation Commission is a provincial agency delivering essential and efficient transportation services. With over 120 years of history and a workforce exceeding 1100 professionals, the organization focuses on safe, reliable, and future-sustainable transit solutions. Employees benefit from a dynamic work culture, competitive remuneration, a defined benefit pension plan, paid personal leave, and discounted bus and rail travel.

Role Overview

The Project Coordinator for ERP is engaged on a two-year contract basis, reporting to the ERP Program Manager within the Corporate Services department at North Bay, Ontario. This position is pivotal in supporting ERP implementation through activity coordination, milestone tracking, and documentation oversight spanning various functional areas.

Key Responsibilities

• Assist ERP Program and Project Managers in monitoring milestones, deliverables, dependencies and ensure adherence to PMO methodologies.
• Maintain centralized documentation systems such as SharePoint, Jira, and Teams, updating project artifacts including schedules, RAID logs, status updates, change requests, lessons learned, and stakeholder registers.
• Ensure document version control and consistent naming standards for all project files.
• Organize and manage cross-team meetings, workshops, and trainings—prepare agendas, minutes, and track completion of action items.
• Update integrated project plans and calendars; monitor task progress across workstreams and pursue completion of outstanding actions.
• Act as liaison among functional teams, vendors, and stakeholders; serve as main contact for project-related queries and escalate issues when necessary.
• Generate weekly and biweekly status reports, dashboards, consolidating input from all ERP workstreams into accurate reporting formats.
• Monitor progress against key milestones, highlight deviations and risks, support the preparation of executive presentations for leadership and Steering Committee reviews.
• Support risk and issue logging, ensuring prompt escalation and resolution; analyze trends to identify potential risks or improvement areas.
• Assist in resource allocation, forecasting, and capacity planning for ERP initiatives; coordinate updates to the ERP program roadmap in conjunction with the PMO.
• Coordinate Organizational Change Management efforts including communication campaigns, training scheduling, stakeholder engagement, and adoption tracking; maintain a repository of communications and engagement materials.
• Prepare and disseminate project communications, change notifications, and stakeholder updates as guided by Project Managers.
• Ensure standardization of PMO tools, templates, and processes throughout ERP activities; provide training and guidance to project teams to maintain compliance with PMO methodologies.
• Collaborate with PMO to collect feedback, propose improvements to templates and methods; participate in testing and introducing enhanced PMO processes.
• Utilize project management tools including MS Project, JIRA, Smartsheet, SharePoint, and Teams; attend workshops and trainings led by the PMO to remain current on best practices.

Qualifications and Experience

• Post-secondary diploma in Business Administration, Engineering, Information Technology, or a related discipline.
• Preferred project management certifications such as PMP or CAPM, or equivalent; candidates must be willing to obtain certification.
• At least three years of hands-on experience supporting ERP implementations including platforms like SAP, Oracle, or Microsoft Dynamics.
• Proficiency in project coordination and collaboration software.
• Knowledge of project lifecycle management, change management, and PMO frameworks is advantageous.
• Strong command of MS Office applications, with advanced skills in Excel for data analysis and reporting.
• Experience with tools such as MS Project, Smartsheet, JIRA, SharePoint, Teams, and Power BI for project management and reporting.
• Adaptability to evolving project management tools, including scheduling and portfolio systems.
• Possession of a valid Ontario G Driver's License is a plus.
• Excellent organization and multitasking abilities to manage competing priorities effectively.
• Superior communication skills to facilitate clear information sharing and maintain transparent stakeholder relations.
• Strong problem-solving capabilities to address challenges and suggest viable solutions.
• High attention to detail ensuring accuracy in documentation and communication.
• Collaborative mindset to build trust and foster positive relationships during periods of change.
• Comfort working in a dynamic, fast-changing environment with shifting priorities.
• Demonstrated professionalism coupled with a commitment to health and safety standards.

Additional Information

Successful candidates must clear background checks including criminal record screening, employment verification, and education confirmation.

The position remains open until filled. Ontario Northland is an equal opportunity employer, encouraging applications from Indigenous peoples, racialized persons, women, persons with disabilities, and those identifying as 2SLGBTQIA+. Accommodations are available throughout the hiring process in compliance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act.

Job references: 800-182B-26

Salary ranges between $76,960 and $90,532 annually.