المسمى الوظيفي

Role Overview

This position is for an energetic, digitally confident Office Manager to support the daily running of a fast-moving technology business in Dubai. The role is central to keeping people, systems, and processes aligned in a collaborative, agile environment.

You will help the company grow by overseeing workplace operations, digital tools, vendor relationships, and senior-level administrative support. The goal is to build an efficient, connected, and high-performing office experience for both on-site and hybrid teams, while improving operations through smarter processes and technology-enabled solutions.

Office and Workplace Operations

Run the day-to-day operations of the Dubai office so the workspace remains organised, professional, and efficient.
Coordinate facilities, maintenance, security, cleaning, parking, and workplace health and safety.
Keep meeting rooms, shared areas, and office equipment in working order.
Handle office supplies, stock tracking, and purchasing to support business needs.
Look for ways to improve workplace efficiency and the overall employee experience.

Executive and Administrative Support

Support senior leaders with administration, including complex calendar coordination when needed.
Arrange domestic and international travel such as flights, hotels, visas, transport, and travel schedules.
Coordinate leadership meetings, board sessions, town halls, and company-wide events.
Draft agendas, presentations, meeting notes, and action trackers.
Manage sensitive documents and correspondence with professionalism and strict confidentiality.

Facilities and Vendor Coordination

Maintain working relationships with landlords, building teams, and external service partners.
Identify, negotiate with, and manage contracts for office suppliers and vendors.
Track service delivery and make sure vendors meet agreed standards.
Coordinate repairs, upkeep, renovations, and other workplace improvement work.

Procurement and Budget Handling

Oversee office operating budgets and administrative spending.
Work with Finance to process purchase orders, invoices, and supplier payments.
Find opportunities to reduce costs without affecting service quality.
Ensure procurement activities follow company policy.

Employee Experience

Support onboarding and exit processes, including desk setup, equipment coordination, and office introductions.
Plan engagement activities, celebrations, wellbeing initiatives, and team events.
Serve as the main contact for office-related employee requests and workplace support.
Help maintain a friendly, collaborative, and inclusive office culture.

Operational Excellence

Create and update office policies, procedures, and operational records.
Lead improvement initiatives that increase efficiency and productivity.
Keep accurate records of office contracts, inventories, and documentation.
Ensure compliance with company policies, safety requirements, and local regulations.

Qualifications and Experience

A bachelor's degree in Business Administration or a similar field is preferred.
At least 5 years of experience in office management, workplace experience, executive administration, or business operations.
Background in technology, SaaS, fintech, or a multinational company is strongly preferred.
Solid experience in office operations, facilities, procurement, and vendor management.
Experience supporting senior executives will be an advantage.
Strong planning, organisation, and project coordination skills.
Excellent communication and stakeholder management abilities.
Ability to handle confidential information with discretion.
Comfort using Microsoft Office 365, Google Workspace, and tools such as Microsoft Teams, Slack, or Zoom.

Office Manager

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