Office Coordinator

About the Company

The Global Beauty Group is a leading Australian aesthetics technology business focused on helping clinics, salons, and medical aesthetics providers grow. The company offers more than 25 market-leading technologies, serves over 5,000 clients across Australia and New Zealand, and continues to expand internationally across 9+ countries through innovation, training, and strong client service.

Role Overview

The Office Coordinator will be the first point of contact at head office and will help shape a polished, welcoming, and professional experience for visitors, clients, partners, and employees. The role suits someone who enjoys working with people, staying organised, and keeping a busy office running efficiently behind the scenes.

Key Duties

• Create a premium front-of-house experience for every guest, client, and visitor.
• Keep daily office operations organised so the workplace runs smoothly.
• Support teams with administrative tasks and general office coordination.
• Arrange meeting rooms, training areas, and client demonstration spaces.
• Ensure the office stays neat, professional, and aligned with brand standards.
• Oversee supplies, stock levels, and relationships with vendors.
• Help organise company events, team celebrations, and internal initiatives.
• Look for ways to streamline processes and improve office efficiency.
• Provide cross-functional support to different departments when needed.

What We're Looking For

The ideal candidate will be polished, proactive, and comfortable engaging with a wide range of people. They should enjoy creating excellent service experiences, stay several steps ahead, and handle changing priorities with confidence.

Skills and Experience

• Background in office coordination, administration, client service, hospitality, luxury retail, or a similar customer-facing role.
• Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Exposure to CRM systems is an advantage.
• Excellent verbal and written communication skills.
• Current Australian driver's licence is required.

Benefits

• Birthday leave so you can take your birthday off.
• Complimentary access to Medallion Club AFL and cricket tickets.
• Monthly team lunches.
• Employee discounts on movies, gift cards, and other offers.
• Ongoing coaching, mentoring, and professional development.
• Free on-site parking.
• Opportunity to work in the fast-moving aesthetics industry.

Role Fit

This position is not a standard receptionist role. It is intended for someone who can actively represent the brand, contribute to the culture, and help deliver a seamless experience for everyone who interacts with the business.

Application Note

The ideal applicant will be impeccably presented, highly organised, people-oriented, and comfortable keeping multiple priorities on track in a busy office environment.