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Role Overview

This position focuses on on-ground stock tracking, invoice checking, and coordination across Sashtra Wellness sites. The selected professional will regularly travel between locations to inspect inventory, gather replenishment needs, validate vendor billing, and keep the stock records aligned with actual site conditions and Head Office accounts.

The role requires independent local travel, and owning a two-wheeler with a valid driving licence is mandatory.

Core Duties

Visit all locations on a planned rotation to physically review stock and observe site operations.
Collect replenishment requests from site in-charges for consumables such as spa supplies, oils, linen, amenities, and housekeeping materials.
Compile location-wise requirements and send them to Head Office or Purchase for procurement action.
Identify shortages, damage, and other stock-related issues noticed during visits.
Carry out physical checks of opening stock, inward receipts, usage, and closing balances at each site.
Maintain a central inventory ledger by item and location, using manual records or Excel, and update it after each visit.
Match physical stock counts with ledger balances and investigate any differences.
Monitor fast-moving and slow-moving items and report reorder triggers to management.
Collect vendor bills and invoices connected to stock purchases and site consumables from each branch.
Verify invoice details against the goods actually received, including quantity, rate, and item description, before sending them for payment processing.
Highlight mismatches, missing bills, or price inconsistencies to the Accounts team.
Keep a bill tracker by site, vendor, and current status such as received, verified, submitted, or paid.
Coordinate regularly with Accounts to reconcile stock movement with purchase and payment records.
Provide supporting files such as bills, ledger extracts, and site confirmations for month-end closing.
Assist in resolving vendor payment questions related to stock and consumables.
Share consolidated stock and billing reports with management on a weekly or monthly basis.
Maintain neat Excel and Word documentation for stock, requirements, and invoices.
Support audits and spot-checks with organised records and visit trails.
Keep a travel log capturing the sites visited, date of visit, and purpose.

Skills and Requirements

Any graduate is eligible; a Commerce background is preferred.
1 to 4 years of experience in inventory handling, store operations, or purchase and billing coordination is preferred.
Experience across multiple sites, retail, or hospitality environments will be an added advantage.
Working knowledge of MS Excel, including data entry, basic formulas, sorting, and filtering.
Comfortable using MS Word for documentation and reporting.
Owns a two-wheeler and has a valid driving licence.
Ready for frequent travel within the city or region as per the visit plan.
Strong attention to detail for stock counting and invoice checking.
Good communication ability in Telugu, Hindi, and English for coordination with site teams and Accounts.
Trustworthy, dependable, and comfortable handling stock with financial value and vendor paperwork.

Performance Expectations

All Sashtra Wellness sites should be covered once every month during the verification cycle.
Difference between physical stock and book records should remain within 2%.
Invoice and bill checks should be completed within 48 hours of collection.
Monthly reconciliation with Accounts must be completed before the books are closed.
Requirement and reorder requests should be submitted within 24 hours of the site visit.

Additional Information

This is a field-heavy role based in Hyderabad, Andhra Pradesh, India, with regular site movement across Sashtra Wellness locations. The position is focused on keeping inventory, billing, and accounting records accurate, current, and ready for audit review at all times.

Inventory Management Executive

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