HR Assistant Intern

About the Internship

This is an internship position at Shiseido based in Dubai, UAE, starting September 2026. The contract will last for one year. The role focuses on supporting the Human Resources department with a variety of administrative and engagement tasks.

Key Responsibilities

• Maintain and update employee records ensuring accuracy and confidentiality, including organizing and enhancing the electronic filing system.
• Provide administrative assistance across HR functions such as onboarding, offboarding, recruitment, employee visa arrangements, and insurance.
• Assist in employee engagement initiatives and events aimed at fostering a positive and inclusive company culture.
• Support employee relations by responding to basic employee inquiries and escalating complex issues confidentially to HR professionals.
• Assist the Head of HR with projects and initiatives.
• Organize and maintain comprehensive employee records digitally and prepare HR documents like verification letters, NOCs, salary certificates, and employment confirmations.
• Help prepare employment offers, visa-related contracts, and other HR documents as required.
• Assist with administration of employee insurance enrollment and visa documentation processes.
• Coordinate all internal interviews between candidates and managers, collaborate closely with HR Executives on recruitment efforts, and manage candidate communications following interview outcomes.
• Maintain detailed recruitment records throughout the candidate lifecycle.
• Coordinate HR events, celebrations, team-building activities, and contribute to initiatives such as Emiratization projects in partnership with the Head of HR.
• Perform other duties aligned with Shiseido's TRUST 8 principles as needed.

Candidate Requirements

• Bachelor's degree in Human Resources or a related discipline.
• Strong organizational abilities with keen attention to accuracy and detail.
• Excellent interpersonal skills; motivated and enthusiastic about HR.
• Capacity to collaborate effectively within a diverse, multinational team environment.
• Demonstrates professional demeanor and workplace etiquette.

Additional Information

This opportunity is ideal for those passionate about advancing their HR career within the beauty industry and eager to contribute to the growth of Shiseido in the UAE market.