HR & Admin Assistant

Position Overview

We are looking for a diligent and proactive HR & Admin Assistant to support daily human resource and administrative functions within our organization. The role involves aiding in employee lifecycle management, office administration, recruitment coordination, payroll assistance, and general HR tasks to facilitate seamless business operations.

Primary Responsibilities

• Assist with recruitment by publishing job ads, screening applications, arranging interviews, and managing candidate communications.
• Support employee onboarding and offboarding activities.
• Draft and prepare employment contracts, confirmation letters, and other HR documents.
• Maintain accurate and confidential employee records.
• Coordinate employee benefits and insurance-related matters.
• Help manage leave requests, attendance records, and maintain HR information systems.
• Compile employee data to assist payroll processing.
• Ensure adherence to company policies and relevant employment laws.
• Organize employee engagement initiatives, training programs, and internal events.
• Address employee inquiries regarding HR policies and procedures.
• Oversee office supplies, equipment inventory, and vendor relationships.
• Coordinate office upkeep, facilities management, and administrative support for leadership, including calendar and meeting management.
• Assist with travel bookings, accommodation, and event logistics as required.
• Handle incoming correspondence, courier services, and document filing systems.
• Support audit and compliance documentation efforts.
• Undertake ad-hoc HR and administrative projects as assigned.

Candidate Requirements

• A diploma or bachelor's degree in Human Resource Management, Business Administration, or related disciplines is preferred; applicants from other fields with a keen interest in HR and administration are also encouraged.
• Between 1 to 3 years of relevant work experience in HR and administrative roles is desirable.
• Fresh graduates eager to pursue a career in Human Resources are welcome to apply.
• Familiarity with the Singapore Employment Act and HR best practices is advantageous.
• Proficiency in Google Workspace (Gmail, Calendar, Meet, Docs, Sheets, Slides) is required; experience with Microsoft Office (Word, Excel, PowerPoint) is a plus.
• Exposure to HR management software such as QuickHR is beneficial.
• Strong organizational skills with keen attention to detail.
• Excellent interpersonal and communication abilities.
• Ability to maintain confidentiality and discretion.
• A positive mindset, self-motivation, and capability to work independently.

Preferred Qualities

• Resourcefulness and a proactive approach to solving problems.
• Effective time management and ability to handle multiple tasks simultaneously.
• Team-oriented attitude with a focus on customer service.
• Comfort working in fast-moving, dynamic environments.

Reporting Structure

This role reports directly to the Regional HR Manager or a designated supervisor.