Finance & Procurement Administrative Assistant - 6-Month Contract

About the Role

Huda Beauty is dedicated to pioneering a beauty industry that empowers people to define and celebrate beauty on their own terms. Founded by renowned beauty expert Huda Kattan in 2013, the company is one of the fastest growing brands globally, driven by purpose rather than profit. Central to its identity are business excellence and a deep commitment to kindness.

We are seeking a Finance & Procurement Administrative Assistant for a fixed-term contract of six months. In this role, you will be instrumental in supporting daily financial operations and procurement activities to enhance organizational efficiency. Your tasks will include management of cash, credit cards, cheque issuance, travel arrangements, and office expenses, all crucial in maintaining financial integrity and streamlined procurement processes.

Key Responsibilities

• Oversee daily finance operations emphasizing cash management and strict internal controls over office cash and credit cards.
• Respond swiftly to financial and administrative requests from the executive team.
• Prepare, verify, and obtain timely authorization for all financial documents.
• Organize and manage finance-related documentation within SharePoint, ensuring an effective filing system.
• Maintain accurate petty cash and credit card logs, reconcile monthly statements, process employee credit card claims, and handle cheque disbursements.
• Monitor and control phone bill expenses adhering to company policies.
• Create vendor profiles only after complete verification and update details as necessary.
• Assist with expense claims, invoice processing, office bill reconciliation, and credit card payments.
• Provide quarterly training on purchase order procedures and serve as the primary contact for PO-related inquiries.
• Collaborate with other departments to optimize travel expenditures and support audit processes.
• Support procurement activities including negotiating hotel discounts, contract assistance, and working with HR to manage employee deduction reporting.

Qualification and Skills

• Strong written and verbal communication abilities.
• Capacity to juggle multiple projects effectively and handle competing priorities.
• Excellent time management and organizational aptitude.
• Meticulous attention to detail and accuracy in financial tasks.
• Capability to work autonomously as well as collaboratively within a team.
• Project management competence.
• Adaptability and agile mindset essential.
• Dynamic attitude with strong teamwork spirit.
• Proficient problem-solving and analytical thinking skills.
• Interpersonal skills with a customer-oriented perspective.
• Bachelor’s degree in Finance, Accounting, Business Administration, or a closely related discipline.
• At least 2 years of professional experience in finance, procurement, administration, or equivalent fields.

Employee Benefits

• Monthly “Self Love Days” subject to company discretion.
• Comprehensive premium medical, dental, and vision coverage extending to dependents.
• Monthly coaching sessions facilitated by an in-house Success Coach.
• Access to employee discounts on the complete range of Huda Beauty products.
• Quarterly gifting of products.

Diversity and Inclusion

Huda Beauty fosters a workplace culture that values diversity and upholds equal employment opportunities free from any discrimination based on race, color, ancestry, religion, gender identity, nationality, sexual orientation, age, marital status, medical condition, disability, or veteran status. Reasonable accommodations during the hiring process are available upon request.