Executive Assistant to the Chairman

About the Role

Shiro Estate is seeking a highly organized and proactive Executive Assistant to the Chairman. This role is crucial for supporting our leadership team and ensuring the seamless execution of critical business objectives. You will act as a key point of contact and facilitator for the Chairman's daily operations and strategic initiatives.

Key Responsibilities

• Manage the Chairman's and C-level executives' calendars, appointments, and prioritization of tasks.
• Organize and coordinate meetings, prepare necessary documentation, and follow up on action items.
• Oversee executive correspondence, manage contracts, and maintain important documentation.
• Serve as a primary liaison between the Chairman and various company departments.
• Monitor the progress of projects and ensure their timely completion.
• Assist with licensing, visa processing, and adherence to compliance requirements.
• Supervise transportation logistics, including drivers and executive travel arrangements.
• Arrange travel, plan events, and provide comprehensive day-to-day support to the executive office.

Requirements

To be successful in this role, candidates should possess the following qualifications:

• A Bachelor's degree or diploma in Business Administration or a closely related field.
• A minimum of 3 to 5 years of experience in a comparable position, such as an Executive Assistant, Office Manager, or Reception Supervisor.
• Previous experience within the real estate, hospitality, or property management sectors in Dubai is highly advantageous.
• Familiarity with UAE-specific documentation and regulatory compliance procedures is preferred.

Additional Information

Skills:

• Exceptional communication and interpersonal skills.
• Superior organizational and multitasking capabilities.
• A high degree of discretion and the ability to maintain strict confidentiality.
• Meticulous attention to detail and the capacity to perform effectively under pressure.
• Proficiency in Microsoft Office Suite and Customer Relationship Management (CRM) systems.
• Knowledge of Arabic language is considered a beneficial asset.

Working Days: Monday to Friday

Working Hours: Standard business hours, with flexibility required.

Notice Period: To be discussed during the hiring process.