Executive Assistant / Office Manager (CEO/CFO Office)

About the Role

We are looking for a meticulous, proactive, and professional Executive Assistant / Office Manager to support the CEO and CFO. This pivotal role involves managing complex schedules, organizing high-level meetings, overseeing administrative tasks, and ensuring effective functioning of the executive office.

Key Responsibilities

• Deliver comprehensive administrative support to the CEO and CFO.
• Efficiently handle complex calendars and meeting arrangements.
• Coordinate domestic and international business travel, including visa processing, flight bookings, accommodation, and itineraries.
• Prepare agendas, presentations, reports, and executive communications.
• Document meeting minutes and track follow-up actions to ensure timely completion.
• Serve as the main liaison between executives and internal/external stakeholders.
• Handle confidential documents and sensitive information with utmost discretion.
• Organize board meetings, investor gatherings, and executive presentations.
• Manage daily operations of the executive office to maintain smooth administration.
• Arrange company events, executive meetings, and business functions.
• Coordinate with various departments to ensure executive projects and requests are completed promptly.
• Monitor office supply levels, manage vendor relationships, and oversee administrative budgets as needed.
• Support special projects and strategic tasks assigned by management.

Qualifications and Experience

• Bachelor's degree in Business Administration or related discipline preferred.
• Minimum of five years' experience as an Executive Assistant, Personal Assistant, or Office Manager.
• Prior experience in real estate development, construction, or property development sectors highly desirable.
• Demonstrated experience supporting C-suite executives such as CEO, CFO, Chairman, or Managing Director.
• Strong command of English, both written and verbal communication.
• Exceptional organizational and multitasking skills.
• Exemplary professionalism with the ability to handle confidential matters responsibly.
• Advanced knowledge of Microsoft Office applications including Excel, PowerPoint, Word, and Outlook.
• Proficiency in preparing detailed reports, presentations, and executive-level documents.
• Ability to prioritize multiple duties and perform effectively under pressure.
• Excellent problem-solving and interpersonal skills.
• Prior work experience in the UAE will be viewed as an asset.

Benefits

• Competitive remuneration package.
• Provision of employment visa.
• Comprehensive medical insurance coverage.
• Opportunity to engage closely with senior leadership.
• Dynamic and professional workplace environment.
• Potential for career advancement within a leading real estate development firm.