Executive Assistant - Financial Institution Group, Investment Banking

About the Role

This full-time position supports the Head of the Financial Institution Group (FIG) team based in London, offering high-level executive assistance. The role is primarily onsite at 100 Bishopsgate requiring presence four days a week. The assistant will manage complex diaries and prioritise tasks to meet the team's dynamic needs.

Primary Responsibilities

• Manage busy, intricate calendars with foresight, balancing the FIG team's priorities and independent handling of last-minute changes.
• Coordinate meetings with senior client executives by liaising discreetly with their assistants and fostering strong professional connections.
• Organize corporate events, conference calls, and meals, including booking meeting rooms and managing refreshments.
• Arrange detailed domestic and international travel plans, including visas, accommodations, itinerary management, and expense claims with the flexibility to adapt plans urgently.
• Perform administrative duties such as processing expenses via Concur, updating CRM call reports, and managing invoice requests.
• Communicate effectively and professionally at all organizational levels.

Qualifications and Skills

• Proven experience as an Executive Assistant, capable of independent operation with meticulous attention to detail.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint coupled with strong verbal and written communication skills, demonstrating tact and diplomacy especially with senior executives.
• Ability to remain calm and adaptable when handling urgent requests or unexpected situations.
• Experience managing diverse personalities and workloads effectively.
• Excellent organizational, problem-solving, and time management capabilities.

Preferred Credentials

• Familiarity with Concur, Workday, and CRM systems is advantageous.
• Prior experience supporting executives in the financial services sector is highly desirable.

Benefits and Culture

• Comprehensive Total Rewards package including bonuses, flexible benefits, and competitive salary.
• Supportive leadership focused on coaching and career development opportunities.
• Collaborate with industry experts in a dynamic and progressive environment.
• Chance to make a lasting impact through meaningful work.
• Access to world-class financial services training programs.

Additional Information

The company values client-first principles, integrity, collaboration, respect, and excellence, fostering an inclusive workplace that promotes diverse perspectives and mutual success. Applications will be accepted until 11:59 PM on August 18, 2026. The standard workweek is 35 hours.

Agency Notice: The company does not accept unsolicited resumes from agencies without prior agreements.