Executive Assistant

Role overview

BNP Paribas’ Corporate & Institutional Banking division supports clients with capital markets, financing, and advisory solutions. Within this platform, Financial Institutions Coverage (FIC) manages global client relationships and works across regions and business lines to strengthen existing business, win new strategic clients, and support the bank’s sustainability, digital, regulatory, risk, and compliance priorities.

FIC is structured across London, New York, and Hong Kong and serves institutional clients in sectors such as insurance, banks and financial intermediaries, investors, official institutions, and financial sponsors.

What success looks like

This role is assessed on impact, collaboration, stakeholder management, and conduct. The ideal candidate is expected to deliver meaningful outcomes, show sound judgment, work with a strong sense of ownership, build trust with colleagues and clients, influence stakeholders effectively, and maintain high ethical standards.

Core duties

• Manage complex calendars and coordinate meetings across multiple time zones.
• Organize and monitor client meetings, including board-level and regulatory sessions.
• Arrange domestic and international travel, process expense claims, and support urgent travel needs.
• Set up webcasts, video meetings, and telepresence sessions when required.
• Plan and coordinate team meetings, events, and town halls.
• Draft, edit, and prepare emails, organizational charts, and presentations.
• Handle logistics for visitors and guests.
• Support onboarding for new hires and transfer candidates.
• Order, restock, arrange, and distribute departmental supplies.
• Manage incoming and outgoing calls and other communications.
• Keep Outlook mailing lists up to date.
• Edit and distribute departmental reports.
• Take on additional reasonable tasks and project work as assigned by management.
• Manage senior leaders’ inboxes and outgoing messages with thorough follow-up.
• Use a mix of proprietary tools and Microsoft Office applications to complete day-to-day work.

Minimum qualifications

A bachelor’s or undergraduate degree in a related business field is required or preferred, depending on the candidate profile. The position calls for at least 2 years of relevant experience and strong administrative support capability.

Applicants should be highly organized, detail-oriented, adaptable, and comfortable supporting senior executives in a fast-paced environment. Experience handling confidential information is essential, along with a solid understanding of administrative and clerical processes.

Hands-on experience with domestic and international travel coordination and detailed expense reporting is required. Candidates should also be able to learn new software quickly and work confidently with Microsoft Word, Excel, PowerPoint, and Outlook, as well as other proprietary systems.

Preferred background

A bachelor’s degree is preferred.

Experience notes and compliance

FINRA registration is not applicable for this role. CFTC Swap Dealer Associated Person status is not applicable, and SEC Security-Based Swap Dealer Associated Person status is also not applicable.

Compensation and benefits

The anticipated starting salary range is $85,000 to $110,000 per year. Actual pay may differ based on skills, experience, internal peer compensation, prior performance, business line, and office location.

The benefits package may include medical, dental, and vision insurance; a 401(k) savings plan; backup childcare; life, accident, and disability coverage; mental health support; paid time off; and eligibility for a discretionary bonus, with full details shared during the hiring process.

About BNP Paribas

BNP Paribas is a major European bank with international operations across the US, EMEA, and APAC. The organization operates in 65 countries and employs nearly 190,000 people worldwide, including more than 3,500 employees across 10 US states.

The company emphasizes a diverse, equitable, and inclusive workplace, offers training and development opportunities, and supports employees through mentoring, leadership access, and employee communities. It also highlights a commitment to responsible banking, sustainability, and equal employment opportunity.

Fraud warning

Applicants should be cautious of fake recruiting messages. Official BNP Paribas recruiting emails come only from approved company domains, and the company does not request payment from candidates for job opportunities.