Executive Assistant

Position Overview

This role is based at Anantara The Palm Dubai Resort, a prestigious location within the globally recognized Anantara Hotels & Resorts brand, renowned for luxury hospitality rooted in Thai culture. Established in 2001, Anantara prides itself on offering authentic and memorable guest experiences worldwide. Joining this team offers an opportunity to contribute to a brand that values genuine warmth, generosity, and a lasting impact on guests and staff alike.

Key Responsibilities

• Deliver extensive administrative and executive assistance to both the General Manager and Hotel Manager, including managing calendars, organizing meetings, arranging travel, and prioritizing daily tasks.
• Handle sensitive information, correspondence, reports, and documentation with utmost confidentiality and professionalism.
• Oversee Executive Office administration encompassing filing, document control, correspondence, and monitoring action items to ensure prompt follow-up.
• Draft and distribute agendas, presentations, reports, meeting materials, and accurate meeting minutes; follow up on action points efficiently.
• Organize executive meetings, visits from VIPs and leadership, special events, and projects to guarantee smooth operations.
• Compile and prepare management reports, business reviews, dashboards, and presentations on a monthly, quarterly, and annual basis.
• Work closely with all hotel departments to facilitate communication, support operational initiatives, assist in cross-functional projects, and promote quality improvement.
• Collaborate with People & Culture and Learning & Development teams on recruitment, onboarding, training, organizational updates, and other management-related administration.
• Manage various departmental administrative tasks such as attendance monitoring, leave management, payroll documentation, procurement requests, expense tracking, and budget supervision.
• Build and maintain professional relationships with hotel owners, corporate offices, business partners, government agencies, and other external stakeholders.
• Undertake additional assignments and duties as assigned by senior management to enhance the Executive Office’s effectiveness and support business goals.