ECA & CCA Incharge

Job overview

The ECA & CCA Incharge will work closely with the school leadership team to strengthen co-academic programs and support well-rounded student growth, in line with NVN’s educational approach. The position calls for energy, strong communication, patience, and outcome-focused leadership under the guidance of school management.

Planning and coordination

• Create the yearly schedule for ECA and CCA activities together with the Heads of School and circulate it to all departments.
• Arrange inter-house and inter-school contests, along with arts, music, and other co-curricular programs.
• Work with the CO-MCB incharge to share activity choices with parents by June 5 and complete student enrolments by June 15.
• Group students by performance level by the end of July.
• Carry out three assessments a year for Primary and four for Secondary, with grading based on results.

Activity management

• Plan and supervise extracurricular sessions such as visual arts, performing arts, and clay modelling.
• Keep complete records of attendance and student performance.
• Ensure safety compliance and meet coach-related requirements.
• Spot student talent and help develop it further.

Daily responsibilities

ECA

• Oversee the day-to-day execution of ECA classes according to the timetable.
• Perform random checks on attendance and student involvement.
• Identify each student’s strengths for advanced support.
• Regularly connect with coaches to review training issues and resolve gaps.

CCA

• Make sure weekly CCA activities run smoothly.
• Coordinate practice time slots for students.
• Collect participant lists from House Masters for entry into MCB.

Weekly responsibilities

ECA

• Lock in the weekly plan by Friday.
• Monitor student progress and identify those suitable for Hobby Clubs.
• Check the quality of implementation and share gaps in weekly meetings.
• Gather absentee details from teachers and follow up with students.
• Ensure syllabus coverage updates are uploaded by Saturday.
• Coordinate with Parent Coordinators to collect parent feedback.

CCA

• Prepare the approach for upcoming CCA activities and present it in HOI meetings.
• Confirm participants 10 days ahead and update the information in MCB.
• Submit material requests 15 days in advance and make sure arrangements are in place.
• Update ECA/CCA reports in MCB by Saturday.
• Attend weekly HOI meetings and maintain the minutes.
• Conduct ECA staff meetings every Saturday and record the minutes.
• Complete circulars and judge-panel finalisation one week before the event.

Periodic responsibilities

• Brief House Masters on their roles and finalise their responsibilities.
• Prepare and submit an annual budget for ECA and CCA activities.
• Conduct student assessments every six weeks and track level-wise progress.
• Identify students for external competitions and prepare them accordingly.
• Record and update external achievements and participation in CBSE cluster events in MCB.

Qualifications and requirements

• A Master’s degree in a relevant discipline, along with B.Ed., is required.
• At least 10 years of experience in ECA/CCA coordination is needed.
• Working knowledge of MS Office is essential.
• Strong verbal and written communication skills are important.
• Good planning, organisation, and interpersonal abilities are expected.
• The candidate should be a collaborative team player.

Physical and workplace expectations

• The role requires meeting performance expectations and following school safety procedures while working.
• Regular punctuality and consistent attendance are mandatory.

Additional information

Job title: ECA/CCA Incharge

Emp code: NVN

Job family: Co-Academics

Department: Events & Marketing

Campus: NVN, Vijayawada

Reports to: Principal

Employment type: Full-time

Location: Vijayawada, Andhra Pradesh, India