Bid & Proposal Coordinator

About CB&I Asset Solutions

CB&I Asset Solutions is a trusted partner worldwide, specializing in tailored asset management solutions for energy asset owners. Our focus is on delivering value through safe, effective, and efficient operations, maintenance, well services, and decommissioning, particularly for late life energy assets. We invest in our people, fostering exceptional teams to safely operate assets, enhance performance, and extend asset life using innovative approaches. Our office roles typically follow a hybrid working model, requiring presence at the office at least three days weekly.

Job Overview: Bid & Proposal Coordinator

This role involves managing and coordinating all aspects of proposal submissions from receipt of Invitation to Tender (ITT) through to final delivery, ensuring compliance, quality, and timeliness throughout the process.

Key Responsibilities

• Organize and direct all activities related to proposals from the initial ITT receipt to final submission deadlines.
• Maintain detailed schedules, action logs, and key milestone trackers for proposal progress.
• Facilitate proposal kick-off meetings and coordinate subsequent follow-up tasks efficiently.
• Monitor proposal deliverable timelines and alert Proposal Managers to any risks or delays.
• Review ITT documents thoroughly and keep updated tender registers.
• Manage proposal folder structures and implement robust document control procedures.
• Track all addenda, clarifications from bidders, and communications with clients.
• Support detailed compliance checks against client requirements and submission guidelines.
• Compile various proposal volumes, including technical, commercial, and management content.
• Coordinate receipt and integration of inputs from multiple departments such as engineering, commercial, HSSE, procurement, and project controls.
• Assist with creating executive summaries, organization charts, project schedules, and other supporting documents.
• Support handling client clarification requests post-submission.
• Liaise effectively with internal teams, subcontractors, partners, and joint ventures to ensure alignment and information flow.
• Coordinate input collection and proposal consolidation across dispersed teams when necessary.
• Ensure production of proposal documents meets formatting, version control, and quality standards suitable for submission.
• Support submission processes for both electronic and physical proposal copies.
• Maintain comprehensive records of all submitted proposals and related documents.
• Keep proposal templates, resumes, project references, and knowledge bases current and accessible.
• Document lessons learned and contribute to continuous process improvements.
• Prepare activity reports and bid performance metrics for management review.