Assistant Project Manager

Role Overview

This position involves delivering highly organized and meticulous project coordination support for a prominent education client. The Assistant Project Manager will serve as the key liaison coordinating activities among consultants, vendors, and internal teams to ensure seamless operational execution from onboarding through offboarding phases.

Key Responsibilities

• Oversee daily operational logistics such as managing time records, purchase orders, and tracking invoices.
• Responsible for the end-to-end onboarding and offboarding processes for consultants.
• Manage and monitor inventory related to equipment and handle its returns effectively.
• Ensure all documentation, reporting, and record-keeping are precise and updated across various platforms.
• Create internal communication materials including presentations, templates, and newsletters.
• Assist in organizing and facilitating events, both virtual and face-to-face.
• Collaborate with a variety of stakeholders to guarantee timely and accurate task completion.

Candidate Profile

• Impeccable attention to detail to effectively juggle multiple tasks without oversight.
• Highly organized with a strong focus on meeting deadlines, comfortable handling both routine procedures and unpredictable requests.
• Initiative-driven and self-motivated to independently manage responsibilities and see projects through to achievement.
• Excellent communication skills suited for interfacing with consultants, senior leadership, and vendors.
• Proficient with Microsoft 365 applications, notably advanced skills in Excel for detailed tracking and reporting purposes.

Preferred Qualifications

• Minimum of three years’ relevant experience or an equivalent educational background.
• Background in project coordination, operational roles, or administrative support functions.
• Experience working within school districts or educational organizations is advantageous.
• Strong expertise in Excel and managing data-driven tasks.
• Prior involvement supporting programs, consultants, or sizeable teams is a plus.