Area Events Coordinator

About LEFT LANE Hospitality Group, LLC

LEFT LANE is a fully integrated real estate design, development, and management company specialized in acquiring and revitalizing iconic, historic properties. Our culture encourages a warm, dynamic, and inspiring work environment where team members are motivated to deliver exceptional, thoughtful service, mirroring the welcoming experience we aim for our guests.

LEFT LANE's premier venue, Hotel Bardo Savannah, was recognized in 2024 by Travel + Leisure and Conde Nast Traveler as one of the world's finest hotels. Employee advantages include paid time off, paid holidays, 401(k) matching, health and telehealth benefits, discounts on hotel amenities such as lodging, dining, shopping, and spa services, access to free onsite fitness classes, complimentary meals in the staff café, and more.

Role Overview

We are looking for a meticulous and organized Area Events Coordinator to provide administrative assistance to the Events departments at both Hotel Bardo Savannah and Recess Hotel & Club Savannah. The position involves managing event documentation, deadlines, and internal communications to ensure smooth execution of meetings, weddings, and social functions at both locations.

This role is ideal for someone who excels behind the scenes, managing details, and supporting a bustling hotel events environment.

This is a fully onsite position based at Hotel Bardo Savannah and Recess Hotel & Club Savannah.

Key Responsibilities

• Create and revise banquet event orders, group summaries, event diagrams, schedules, and other relevant documentation.
• Maintain comprehensive and accurate records of event data, including files, contracts, correspondence, and supplementary materials.
• Monitor and track event deposits, guarantees, menu choices, timelines, and any pending client information.
• Assist in the smooth handover of confirmed events from Sales to Event Management teams.
• Collaborate and communicate event details across departments such as Events, Banquets, Culinary, Rooms, Front Office, and other hotel sectors.
• Support client appointment scheduling, manage internal event meetings, update departmental calendars, prepare reports/templates, and facilitate follow-ups.
• Provide occasional onsite event assistance as needed while primarily focusing on administrative coordination tasks.

Required Qualifications

• Prior experience in administrative roles, events coordination, catering, sales support, or hotel operations is preferred.
• Background in luxury or upscale full-service hotels, resorts, event venues, or hospitality settings is strongly favored.
• Exceptional organizational skills with a keen eye for detail and the capacity to meet multiple deadlines simultaneously.
• Excellent written and verbal communication abilities combined with a professional and customer-focused demeanor.
• Competency in Microsoft Office or Google Workspace; familiarity with hotel event management software is advantageous.
• Able to remain precise, responsive, and well-organized in a constantly changing, fast-paced atmosphere.