Administrative Assistant - Purchasing & Office Services

About the Role

Join our technology-driven team in Doha, Qatar, dedicated to making a meaningful impact in the real world. This role places you at the heart of office operations, where you'll provide essential administrative support and oversee the purchasing activities required to keep the workplace running smoothly.

Key Responsibilities

• Identify, evaluate, and liaise with suppliers by obtaining quotes and assessing conditions to facilitate informed purchasing decisions.
• Manage the end-to-end purchase order lifecycle including creation, tracking, and closure of purchase orders.
• Procure office necessities and manage the replenishment of prepaid cards used for such acquisitions.
• Ensure accurate scanning, filing, and archiving of invoices to maintain proper documentation and traceability.
• Supervise petty cash transactions by monitoring cash flows, reconciling balances, and maintaining supporting documentation.
• Coordinate the organization of company events, handling everything from planning stages to on-site logistics.
• Organize the annual employee Christmas hamper event; select suppliers and manage distribution logistics.
• Monitor and enforce compliance with individual travel budgets, ensuring expenditures remain within authorized limits.
• Prepare timely and accurate payments to suppliers, guaranteeing reliability in the payment process.
• Adhere consistently and promptly to the organization's established methodologies and processes.

Qualifications and Experience

• Educational background in Administration, Business, or related fields.
• Proficient intermediate skills in Microsoft Excel and Word are mandatory.
• Familiarity with Business Central software is an added advantage.
• Intermediate proficiency in English is required; knowledge of Spanish will be considered beneficial.
• Between 1 to 3 years of experience in administrative, purchasing, or office support capacities.
• Experienced in managing cash controls and monitoring expense and travel budgets.
• Proven track record in organizing corporate events.