Mostafa Shehata

Finance and Administrative Officer · NGO Accounting Specialist

Cairo, Cairo Governorate, Egypt

@mostafa_shehata

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About

Finance and Administrative Officer with 9+ years of experience in financial operations, budgeting, compliance, and logistics within the NGO sector. Experienced in donor regulations, internal controls, audit readiness, and supporting program delivery through accurate reporting and efficient administration.

Experience

Accountant

Egyptian Foundation for Environmental Rights (EFER) · Cairo

Oct 2025 – Present

• Manage the day-to-day financial operations for the project. • Perform journal entries and record all financial transactions on the accounting system. • Ensure all financial transactions in compliance with Donor’s regulations, international accounting standards, Egyptian laws, and EFER’s policies and procedures. • Prepare monthly, quarterly, and annual financial reports for internal management and external donors. • Prepare and monitor the project budgets and ensure compliance with the donor’s regulations. • Manage and review bank book and prepare monthly bank reconciliation. • Prepare the monthly payroll for the foundation staff. • Conduct capacity-building sessions on financial management best practices for the foundation staff. • Maintain a reliable and accurate filing system for the financial records according to the approved documentation cycle in the foundation. • Design and develop financial policies and procedures for the foundation.
Accountant

Palladium Egypt for Consulting · Cairo

Dec 2021 – Feb 2025

• Manage the day-to-day financial operations for the project. • Review the financial transactions, payment requests, and ensure proper supporting documents. • Perform journal entries and record all financial transactions on the accounting system. • Ensure all financial transactions in compliance with USAID regulations, international accounting standards, Egyptian laws, and Palladium policies and procedures. • Prepare monthly, quarterly, and annual financial reports for internal management and external donors. • Monitoring the project bank accounts and preparing monthly bank reconciliation. • Collaborate with the project staff to prepare the activity budgets. • Issue the program advances to the employees and monitor its settlements based on the foundation’s policy. • Prepare the monthly payroll for the project staff. • Coordinate with procurement for vendor selection, payment processing, and asset management. • Lead internal and external audits, including providing documentation and responding to audit inquiries. • Conduct capacity-building sessions on financial management best practices for the project staff. • Maintain a reliable and accurate filing system for the financial records according to the company’s policy. • Calculate taxes, prepare tax reports monthly, quarterly and annually and ensure compliance with tax law. • Ensure timely payment processing for project activities, staff reimbursements, vendors, utilities, and operational expenses.
Finance Officer

Tetra Tech DPK · Cairo

Dec 2020 – Nov 2021

• Review financial transactions and ensure they comply with USAID regulations and Tetra Tech policies and procedures. • Performing monthly bank reconciliations, identifying the discrepancies, and making the required adjustments. • Prepare the monthly payroll for the project employees. • Maintain a reliable and accurate filing system for financial documents. • Prepare monthly, quarterly, and annual financial reports for internal management and external donors.
Finance & Administrative Coordinator

CNFA Organization · Minya

Apr 2017 – Nov 2020

• Review financial transactions, prepare payments, and ensure proper supporting documentation. • Perform journal entries and record financial transactions on the accounting software. • Maintain a reliable and accurate filing system for financial records. • Lead the external audit for the project including providing documentation and responding to audit inquiries. • Monitor budgets, track expenditures, and ensure disbursements are aligned with approved budget lines. • Conduct the regular fixed assets physical count for the project office. • Supporting the program team in solving financial and administrative issues. • Supervise on the office operation such as office utilities, office supplies, kitchen supplies, office hygiene and office equipment. • Planning and preparing for the project events such as Conferences, Training sessions and Workshops, booking venue, catering and accommodation for the participants. • Arranging the travel logistics for the project staff and consultants such as booking hotel accommodation and car rentals. • Manage and supervise support staff including the receptionist, office assistant and drivers. • Track and monitor office rental leases, service contracts (internet, utilities, repairs), and supplier agreements to guarantee timely renewals and compliance. • Manage and monitor the movements of the project vehicles. • Manage petty cash disbursements and verify travel expenses or advance reconciliations submitted by project staff. • Build and maintain an updated database of approved local vendors, evaluating performance against agreed Service Level Agreements. • Establish and secure physical and electronic filing systems to maintain complete data records for internal, external, and donor audits.

Education

Bachelor's Degree

Faculty of Commerce · Assiut University

Accounting and Finance · Sep 2005 – Jun 2009

Skills

Courses & certifications

Daily Habits for Effective People Management · LinkedIn Learning · 2026
Accounting for Decision Making · Ross School of Business, Michigan University · 2020
Master of Business Administration (MBA) · The Arab Academy for Management Banking and Financial Sciences

🗣️ Languages

English · Professional
Arabic · Native