Vendor Sourcing Coordinator

About the company

Modern Construction and Facilities Maintenance Services, also known as Modern Construction Services, LLC, is a WBENC-certified business based in Charlotte, North Carolina. The company provides regional commercial construction and renovation services, along with nationwide facility maintenance coverage available 24/7/365.

Role overview

The company is looking for a proactive professional to join its Vendor Management team as a Vendor Sourcing Coordinator. This role supports clients nationwide by identifying, contacting, and securing vendors, tradespeople, and contractors quickly and efficiently.

The position is ideal for someone who enjoys fast-moving, phone-driven work, can stay organized under pressure, and is comfortable balancing urgency with construction compliance needs.

Work location and employment details

This is a full-time, hourly, non-exempt role paid at $25.00 per hour and eligible for overtime. The job is based onsite at 5900 Harris Technology Blvd., Charlotte, NC 28269, and it is not a remote/work-from-home position.

Key responsibilities

• Source vendors and subcontractors in real time through a high volume of outbound calls, confirming availability, skills, and turnaround times for urgent assignments.
• Develop and keep strong vendor pipelines through regular outreach and relationship-building to prepare for future projects.
• Match the most suitable vendor to each job by using clear communication and practical problem-solving to keep work progressing.
• Support administrative follow-up by reinforcing email requests with phone calls so vendors understand and complete required paperwork.
• Track responsiveness and compliance, following up actively to obtain timely updates and mandatory submissions.
• Maintain consistent documentation quality and help close communication gaps between vendors and internal teams.

Skills and requirements

• Confident verbal communication with a direct, persistent phone manner.
• Comfort working in a call-heavy environment and handling rejection professionally.
• Ability to think through problems and adjust quickly to changing needs.
• Strong organization and close attention to detail.
• Capability to juggle multiple tasks and priorities across teams.
• Working knowledge of MS Suite tools such as Outlook, Excel, Word, and SharePoint.
• Prior experience in high-volume phone roles such as load coordination, dispatch, freight brokerage, recruiting, or outbound sales is preferred.
• Background in construction, facilities maintenance, or contractor sourcing is preferred.
• Familiarity with compliance items such as COI, W9, and licensing is preferred.
• Experience with CRM platforms, dispatch tools, or vendor management systems is preferred.

Benefits

• Eligibility for an annual year-end bonus tied to company profitability.
• Employer-paid basic term life insurance, as well as short-term and long-term disability coverage.
• Access to life insurance options including basic, voluntary, and AD&D coverage.
• Health coverage options for medical, dental, and vision.
• Flexible spending account (FSA) and health savings account (HSA) options.
• Retirement benefits including 401(k), IRA, and company match.
• Paid time off, including vacation, sick leave, and public holidays.