Site Administrator (Site-based)

About the Role

Join the project execution team in Riyadh, Saudi Arabia as a site-based Site Administrator. The role supports day-to-day site administration for a global airport logistics solutions provider known for baggage and cargo handling systems, digital logistics software, and maintenance and support services for major airports and airlines.

Key Responsibilities

• Handle the creation, renewal, and monitoring of gate passes for employees, subcontractors, suppliers, and visitors.
• Confirm that everyone entering the site has completed the necessary safety inductions and has the proper supporting documents.
• Work with security teams to apply site access rules and controls.
• Keep gate pass records and access logs current and accurate.
• Oversee office consumables, PPE, and other site supplies in coordination with relevant departments.
• Deliver routine clerical and administrative assistance to the site management team.
• Help arrange site meetings, draft minutes, and track follow-up actions.
• Act as an administrative link between the site and other teams.
• Support delivery scheduling and coordination with internal and external stakeholders.

Requirements

• Diploma or bachelor’s degree, or an equivalent qualification, in business administration or a related discipline.
• At least 3 years of administrative experience in a site setting, ideally within construction or engineering environments.
• Strong planning, coordination, communication, and time-management abilities.
• Comfortable using Microsoft Word, Excel, and Outlook.
• Working knowledge of access control procedures and construction safety practices.
• Able to stay organized in a fast-moving environment, manage interruptions, multitask, and adjust priorities when needed.
• High level of accuracy and attention to detail.
• Willingness to work a flexible schedule.
• Capable of working independently with sound judgment, discretion, integrity, and problem-solving ability.
• Self-driven and able to take initiative without close supervision.
• Good command of both English and Arabic.
• Valid Saudi Arabia driving license.

Additional Information

This is a site-based position in Riyadh, KSA. The role is intended for a candidate who can operate independently while coordinating with multiple teams in a dynamic project environment.