Scheduling Coordinator

Overview

Chronic Care Staffing is looking for a meticulous, well-organized Scheduling Coordinator to help manage patient referrals and care coordination. This position acts as a key link among patients, healthcare providers, and outside specialists, with a focus on accurate and timely processing of referral paperwork.

The role is best suited to someone who performs well in a busy administrative setting, is comfortable working with healthcare records, and values precision in day-to-day tasks.

Responsibilities

• Check electronic health records to collect and confirm patient details.
• Gather and arrange supporting documents such as demographic sheets, insurance cards, and recent office visit notes.
• Build referral packets and send them to outside medical specialists.
• Handle referrals through fax, phone, and secure healthcare systems.
• Use internal specialty reference materials to choose the right referral destination.
• Make sure every referral packet is complete, accurate, and aligned with company requirements.
• Work closely with follow-up and care coordination teams.
• Learn additional workflows to help where operational support is needed.
• Review documentation quality and catch missing or incorrect details before submission.

Requirements

• 1–2 years of experience in medical office administration, healthcare clerical support, health administration, or patient services coordination.
• Comfort using electronic health record systems.
• Good computer skills and fast, accurate data entry.
• Strong eye for detail.
• Ability to juggle multiple tasks and prioritize work effectively.
• Clear written and verbal communication skills.
• Capability to work independently in a remote setup.
• Preferred: experience with patient referrals or authorizations.
• Preferred: familiarity with specialty care areas such as Dermatology, ENT, Cardiology, Orthopedics, and similar fields.
• Preferred: prior exposure to healthcare scheduling software.
• Preferred: understanding of insurance verification processes.

Perks & Benefits

• 100% remote work arrangement.
• Steady full-time schedule.
• Structured onboarding and training support.
• Room for career advancement in healthcare operations.
• Collaborative and supportive team culture.
• Work that contributes directly to patient care outcomes.

Additional Information

Work mode: Remote, available to work from anywhere in the United States.

Schedule: Full-time.

Compensation: $16.00 to $17.00 per hour.