Personal Assistant / Office Administrator

About BDO

BDO is a major global accountancy and advisory firm that works with clients across many industries. Its approach is built around strong relationships, dependable service, and straightforward communication. The organisation emphasizes partnership, reliability, honesty, and keeping its commitments.

Role Overview

BDO is seeking a Personal Assistant / Office Administrator to serve as the main contact for the Takapuna office while also assisting the wider team. The position plays an important part in creating a polished front-of-house experience and keeping daily office operations running smoothly. You will work alongside another team member to provide steady, high-quality support across reception, administration, and office coordination.

This opportunity suits someone who enjoys varied work, values neat presentation and order, and performs well in a fast-paced professional services setting.

Key Responsibilities

• Act as the initial contact for clients, visitors, and other stakeholders, welcoming guests and handling reception duties professionally.
• Answer and route phone calls, respond to enquiries accurately, and treat information confidentially.
• Organise meeting rooms, including reservations, setup, catering, and any presentation needs.
• Draft, format, and share documents such as reports, letters, and presentations.
• Handle incoming and outgoing mail, courier items, and general correspondence.
• Assist with client onboarding, database upkeep, and system changes, including MYOB or practice systems.
• Help with billing activities, invoicing, timesheets, and reporting tasks.
• Arrange catering and support both internal meetings and client events.
• Keep kitchens, meeting rooms, and shared areas tidy and well maintained.
• Provide wider administrative support to the team, including finalising documents and coordinating workflow.
• Support projects, events, and office initiatives across the Takapuna location.

Skills and Experience

• Background in reception, office administration, or personal assistant work.
• Strong planning and organisation skills with the ability to juggle several priorities.
• Clear written and spoken communication skills.
• Excellent attention to detail and solid time management.
• Comfortable using Microsoft Office applications.
• Exposure to invoicing, database work, or internal systems would be an advantage.

Growth and Culture

BDO Auckland offers a supportive environment where development is encouraged and learning is valued. The role provides exposure to a range of projects and industries, along with the chance to work with experienced professionals. The team places importance on innovation, ongoing learning, and making a real contribution.

Eligibility

Applicants must already be in New Zealand and hold permanent work rights.