Office Administrative Assistant

About the Company

Onyx-Fire Protection Services Inc. is a rapidly expanding, full-service fire protection provider. Based in Mississauga with operations across Canada, the company supports both local and national clients with preventative maintenance and project-based services that help safeguard people and property.

Role Summary

The company is hiring a Key Accounts Administrator for a 3-month contract, with the possibility of an extension. The position is based onsite in Mississauga, Ontario.

Key Responsibilities

• Work closely with the Estimating, Operations, and Service teams to provide accurate and detailed support for clients.
• Maintain a high level of customer satisfaction through day-to-day client communication, quick turnaround times, and careful attention to detail.
• Handle job processing tasks.
• Prepare quotations.
• Organize and maintain document flow.

Required Qualifications

• High school diploma or an equivalent credential.
• Strong verbal and written communication abilities.
• Intermediate to advanced proficiency in Microsoft Excel and Word.
• Excellent typing speed and data entry capability.
• Professional and courteous approach when dealing with staff, customers, and the general public.
• Ability to contribute effectively as a team member in a busy, fast-moving environment.
• Strong respect for confidentiality and related processes.
• Well-developed organization, accuracy, and multitasking skills.
• Capacity to work independently with minimal oversight.
• Positive, service-oriented attitude with the composure to handle difficult situations with empathy, sincerity, and integrity.

What the Employer Offers

• Top benefits.
• Strong opportunities for career growth and advancement.

Additional Information

The company is hiring actively and expects onboarding to begin once the right candidate is selected.

Onyx Fire Protection Services is an equal opportunity employer. It promotes fair and respectful treatment for all people, values diversity, and is committed to an inclusive workplace. Accommodation requests are welcomed throughout the hiring process in line with provincial legislation and the company’s accommodation policy.

The organization also emphasizes a high-performance culture where employees can develop their careers, take on greater responsibility, and work alongside a team with shared goals.

Contract Details

This is a 3-month contract role, with a chance of extension.