Inventory Control Administrator

About the Company

Heritage Auctions is a rapidly expanding auction house with a global reach and a nearly 50-year history. Built around curiosity, innovation, and the unique stories behind remarkable items, the company connects collectors and consignors in a vibrant marketplace focused on history, culture, and craftsmanship. Based in Dallas, Texas, and supported by offices in cities such as New York, Chicago, Beverly Hills, London, and Hong Kong, Heritage Auctions works across more than 50 auction categories, including sports and entertainment memorabilia, luxury handbags, fine art, jewelry, coins, wine, and rare historical artifacts.

The organization emphasizes research, technology, and presentation to bring each item’s story to life and foster a collaborative environment for people who are passionate about collecting, learning, and discovery.

Role Summary

The Inventory Control Administrator will handle inventory entry, tracking, monitoring, and departmental item processing.

Key Responsibilities

• Process purchase requests and support the flow of requested items.
• Verify that received items match the associated requests and invoices.
• Apply labels and other required identifying information to items.
• Enter item details into the inventory system with accuracy.
• Work closely with graders as part of the item-processing workflow.
• Help plan, reconcile, analyze, and report on physical inventories within required timelines.
• Travel as needed, approximately 6 to 10 times per year for trips lasting 4 to 6 days each.

Skills and Abilities

• Strong verbal and written communication skills.
• Ability to manage multiple tasks efficiently.
• High attention to detail and accuracy.
• Eagerness to learn and maintain a positive attitude.
• Self-driven work style with a solid work ethic.
• Comfort following standards and direction.
• Capability to evaluate issues and recommend solutions.
• Ability to thrive in a fast-moving, multi-project environment.
• Well-developed organizational and follow-through skills.
• Commitment to completing work on time and with care.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

Technical Proficiency

• Word skills including formatting, templates, and mail merge.
• Excel skills including spreadsheets, formulas, and reporting.
• Outlook skills including calendar management, task coordination, and high-volume email handling.

Work Environment

This position is based in a very fast-paced office setting with a strong team-oriented culture.

Benefits

• Medical, dental, and vision insurance.
• Paid time off.
• 401(k) savings plan.
• Onsite gym access, including a personal trainer.

Compensation

Pay is based on experience.

Location

South of Dallas/Fort Worth International Airport, on the northwest corner of W. Airport Freeway (Hwy. 183) and Valley View Lane.

Equal Opportunity Statement

The company welcomes applications from women, minorities, veterans, mature workers, and individuals with disabilities. The employer is an equal opportunity employer.