Finance & Admin Executive

Job Summary

The company is looking for a highly organized Finance & Admin Executive to handle daily finance and office administration tasks. This role requires solid accounting knowledge, strong coordination skills, and the ability to keep operations compliant with company procedures and local rules.

Key Responsibilities

• Keep financial records accurate and up to date, including accounting journal entries.
• Manage accounts payable and accounts receivable activities.
• Draft invoices, payment vouchers, and expense statements.
• Match bank statements and track cash movement.
• Support month-end, quarter-end, and year-end closing work.
• Assist with budgeting, forecasting, and financial reporting.
• Work with auditors and help ensure adherence to financial compliance requirements.
• Handle payroll runs and employee reimbursement processing.
• Maintain fixed asset registers and organized financial files.
• Oversee routine office administration tasks.
• Track office supplies and coordinate with suppliers.
• Manage company records, contracts, and documentation.
• Arrange travel, meetings, and office events.
• Ensure administrative activities follow company policies and internal procedures.
• Coordinate with government bodies, banks, and outside service providers when necessary.
• Assist HR with onboarding paperwork, employee records, and leave tracking.

Required Qualifications

This position calls for a bachelor’s degree in Finance, Accounting, Business Administration, or a related discipline, along with 2 to 5 years of experience in finance and administration, ideally within the UAE. The candidate should understand accounting principles and financial reporting, be comfortable using Microsoft Excel, and have exposure to ERP or accounting tools such as SAP, Oracle, Zoho Books, QuickBooks, Tally, or Microsoft Dynamics. Strong communication, planning, and multitasking abilities are essential, as is the capacity to work independently.

Preferred Skills

• Familiarity with UAE VAT rules and filing requirements.
• Prior exposure to payroll administration.
• Strong analytical thinking and problem-solving ability.

Additional Information

This role is based in Dubai, United Arab Emirates, and is a full-time onsite position.