Executive Secretary

Role Overview

This position is for a highly organized Executive Secretary who will support the Head of IT at a senior administrative level. The role focuses on keeping executive operations running smoothly, coordinating key communications, and helping drive follow-up on strategic work across the IT leadership office.

The employer is looking for someone with a strong interest in information technology, comfort working in a technology-focused setting, and substantial experience assisting senior leaders.

Key Responsibilities

• Oversee the Head of IT’s calendar, meetings, appointments, and day-to-day schedule.
• Draft meeting agendas, prepare minutes of meetings, create presentations, and compile executive reports.
• Monitor pending actions, tasks, and project progress with department managers.
• Serve as a communication link between the IT leadership office and internal teams.
• Manage sensitive emails, correspondence, and executive documents with discretion.
• Maintain orderly executive records, files, and administrative documentation.
• Track deadlines and support timely completion of assigned work.
• Assist with office administration and executive support activities to a high professional standard.
• Arrange internal meetings, workshops, and executive events as needed.
• Keep important records accurately documented and properly filed.

Required Skills

This role calls for strong administrative coordination, excellent follow-up discipline, and advanced communication skills. The candidate should be highly proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Teams, and be able to handle confidential information responsibly.

Additional Requirements

The ideal candidate should have excellent written and spoken English, strong time management skills, and the ability to multitask effectively while working with senior stakeholders.

Work Environment

This is a full-time onsite position based in Riyadh, Saudi Arabia.