Executive Secretary

About the Company

SSCL (Saudi Service Company Limited) is a major service organization in Saudi Arabia, focused on maintenance operations, facilities management, and technical support. It aims to deliver dependable, high-quality, and cost-efficient services that help client sites run smoothly across healthcare, industrial, and commercial environments.

Job Purpose

The Executive Secretary will provide senior-level administrative and secretarial assistance to executives. This role supports daily coordination by handling communication, calendars, records, and confidential information, helping executive activities stay organized and efficient.

Core Responsibilities

• Oversee executive schedules, arrange meetings, and manage appointments.
• Prepare, edit, and organize correspondence, reports, and formal documents.
• Manage inbound and outbound communication such as emails, calls, and letters in a professional and discreet manner.
• Keep filing systems organized and accurate for both confidential and business records.
• Arrange travel plans, itineraries, and related logistics for executive leadership.
• Help prepare board meetings, presentations, and briefing packs.
• Monitor deadlines, follow up on open items, and support timely completion of executive priorities.
• Coordinate with internal teams and outside stakeholders to support effective communication.
• Assist in reviewing contracts, agreements, and other executive-level documents when needed.
• Protect sensitive information and ensure company policies are followed when handling confidential material.
• Look for ways to improve executive support processes and put more efficient methods in place.
• Align personal and team efforts with the company’s strategic direction while encouraging collaboration, accountability, and ongoing improvement.
• Carry out any other tasks assigned by the direct supervisor to support departmental and organizational goals.

Education and Experience

A bachelor’s degree in Business Administration, Office Management, or a related field is preferred. Candidates with a diploma and substantial relevant experience may also be considered. The role typically requires 3 to 5 years of experience in an Executive Secretary, Administrative Officer, or similar senior secretarial position. A professional certificate in Office Management, Executive Assistance, or a related area is an advantage.

Skills

Strong organization and time management, clear written and verbal communication, MS Office proficiency, confidentiality handling, stakeholder coordination, attention to detail, reporting accuracy, multitasking, problem-solving under pressure, and professional presentation.

Additional Requirements

The role requires a high level of discretion, the ability to manage sensitive information responsibly, and a polished professional manner. It also calls for strong interpersonal skills, sound judgment, and the capacity to work effectively under pressure.

Work Location

This is an onsite position based in Jeddah, Makkah, Saudi Arabia.