Executive Secretary

Role Overview

This position provides senior-level administrative, strategic, and operational assistance to the CEO. The aim is to keep executive priorities organized, communication flowing smoothly, and coordination across teams running efficiently.

Executive Support

• Oversee the CEO’s calendar, meetings, and appointments so time is allocated effectively and priorities are handled in the right order.
• Prepare meeting packs, including agendas, presentations, reports, and other briefing documents.
• Treat confidential and sensitive matters with a high degree of professionalism and discretion.
• Serve as the main contact for the CEO with colleagues, partners, and outside stakeholders.
• Review, organize, and respond to incoming emails, calls, and correspondence on the CEO’s behalf.
• Create, refine, and proofread reports, presentations, and official communications.
• Support clear communication between the CEO, senior leaders, departments, and external counterparts.
• Arrange travel plans for local and international trips, including schedules, itineraries, and logistics.
• Maintain follow-up trackers for action items and deliverables from leadership discussions.
• Assist with board meetings, executive committee meetings, and leadership events.
• Keep records, files, and documentation systems accurate and well maintained.
• Help monitor strategic priorities and business initiatives assigned to the CEO’s office.
• Research information, prepare summaries, and compile insights to support decisions.
• Coordinate cross-functional activities and help ensure important initiatives are completed on schedule.
• Develop and maintain effective working relationships with key internal and external contacts.
• Represent the CEO’s office in a polished and professional manner in all interactions.
• Promote smooth collaboration between departments and leadership functions.

Qualifications & Experience

• A bachelor’s degree in Business Administration, Management, or a related discipline is required.
• Applicants should have 3 to 7 years of experience in an Executive Assistant role or a comparable senior support position.
• Prior experience supporting C-level leaders is strongly preferred.
• Experience in corporate governance or coordination at board level would be considered an advantage.

Key Skills & Competencies

• Strong planning, scheduling, and multitasking abilities.
• Excellent Arabic speaking and writing skills.
• Professional conduct, sound judgment, and a strong sense of confidentiality.
• Sharp attention to detail and solid problem-solving capability.
• Comfortable working under pressure and to tight deadlines.
• Self-motivated, proactive, and able to provide effective decision support.
• Confident with Microsoft Office tools, including Outlook, Excel, PowerPoint, and Word.