Executive & Personal Assistant to Founder

Role Overview

Cavenaugh Media is looking for a senior-level Executive & Personal Assistant to work directly with the founder in Dallas, Texas. This position goes beyond standard admin support: the role combines executive coordination, operational follow-through, and personal logistics. The right person will bring order to priorities, safeguard the founder’s time, keep commitments on track, and make sure details are handled before they become problems.

This opportunity is best suited to someone who is comfortable taking initiative, working with little hand-holding, and staying accountable in a fast-moving environment.

Executive Support

• Take ownership of calendar planning and scheduling decisions.
• Handle inbox management and confidential correspondence.
• Monitor priorities, due dates, and repeating meetings.
• Support coordination of the sales pipeline and keep CRM records organized.
• Help manage hiring activities and follow up on onboarding tasks.
• Keep SOPs and internal process documents current.
• Track OKRs and follow progress across departments.

Operations and Project Management

• Drive special projects from concept through completion.
• Refine workflows in ClickUp, Slack, and other internal systems.
• Ensure teammates stay accountable to deadlines and commitments.
• Support smooth and efficient agency operations.

Personal and Lifestyle Management

• Organize bills, reminders, and personal financial records.
• Arrange travel and handle logistics.
• Coordinate appointments, vendors, and household-related needs.
• Maintain systems for personal task tracking and follow-through.

Working Details

This is a Monday through Friday position based in Dallas. The role is hybrid, and applicants must be local to the Dallas area.

Compensation and Growth

Pay will be competitive and aligned with experience. Compensation may increase based on performance. Over time, this position may develop into a Chief of Staff-type role.

Requirements

• At least 3 years of experience supporting a founder, executive, or high-growth company.
• Strong skills in scheduling, communication, and day-to-day coordination.
• Ability to handle sensitive information with discretion and professionalism.
• Comfort working in a fast-paced setting with shifting priorities.
• Proficiency with Google Workspace, Slack, CRM platforms, and task management tools.
• Strong critical thinking and problem-solving ability.
• Valid driver’s license and dependable transportation.