Executive Assistant

Role overview

An aviation engineering team in Dublin is looking for an Executive Assistant to support the Director of Engineering. The role involves providing discreet, high-quality administrative assistance and working closely with senior leaders across the organisation, including chief officers, directors, and department heads. This opportunity sits within a fast-growing airline group that is expanding its fleet and customer base over the coming decade.

Key responsibilities

• Deliver day-to-day administrative support to the Director of Engineering across a range of tasks.
• Manage a busy calendar, arrange internal and external meetings, and keep schedules aligned.
• Organise complex travel plans, including flights, accommodation reservations, and detailed itineraries.
• Prepare reports to a strong professional standard.
• Work independently when required and also collaborate effectively across multiple teams and functions.

Requirements

• At least 1 year of prior administrative experience in a corporate setting.
• A commitment to a long-term Executive Assistant role.
• Strong attention to detail.
• Advanced working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and spoken communication skills.
• A bachelor’s degree in business or a related field is strongly preferred.
• Interest in aviation and/or engineering is preferred.
• The ability to stay organised while handling multiple priorities at once.
• High professionalism and discretion when dealing with confidential information.
• Comfort working in a demanding, fast-moving environment.
• Strong interpersonal ability to interact with people at all levels and across different cultural backgrounds.

Additional information

This position is based in Dublin, County Dublin, Ireland and is a full-time, onsite role. The business area is Office and the division is Engineering Office. The role requires someone who can handle a challenging workload, create structure in a busy environment, and show initiative without close supervision.

Benefits

• Competitive pay package.
• Discounted and unlimited travel to more than 250 destinations.
• Death in service cover of up to twice the employee’s annual basic salary.
• 20 days of annual leave, increasing to 22 days after 12 months and 25 days after 3 years of continuous service.
• Option to take up to 5 additional unpaid leave days each year.
• Cycle to Work scheme.
• Strong opportunities for career growth.

Competencies

• Organisational awareness
• Meeting coordination
• Personal organisation
• Planning and prioritisation
• Problem solving and analysis
• Communication
• Interpersonal effectiveness
• Business understanding