Executive Assistant

Role Overview

Trigon Hotels is looking for a highly organised and proactive Executive Assistant to provide direct support to the Managing Director. The position is part-time, requiring work on 2 days per week, and is designed to offer flexibility while contributing to the smooth running of daily business operations.

What You’ll Do

• Support senior leadership by managing schedules, meetings, travel arrangements, and changing priorities with speed and precision.
• Coordinate executive communications and help prepare reports, presentations, and related office materials.
• Work closely with internal teams and external contacts to keep tasks moving and priorities aligned.
• Anticipate needs, solve problems early, and help ensure executive time is used effectively.
• Handle confidential and sensitive matters with complete professionalism and discretion.

What You’ll Need

• Previous experience in an Executive Assistant or Personal Assistant role supporting senior leaders such as Managing Directors, Executive Directors, or C-suite professionals.
• Strong organisation and time management abilities, including experience handling complex calendars, travel planning, and shifting priorities.
• Excellent written and verbal communication skills, with confidence engaging senior stakeholders, clients, and external partners.
• Advanced ability in Microsoft Office and Google Workspace for administration, reporting, and presentations.
• Solid multitasking skills, strong attention to detail, and a proactive approach to work.

Preferred Background

Additional advantage will be given to candidates with experience in fast-paced, service-driven or customer-facing environments, as well as those who have supported project coordination, events, or operational work at a senior level. Familiarity with task management or project management tools and comfort with change are also beneficial.

Working Style

• Shows initiative, ownership, and strong accountability in day-to-day work.
• Stays calm, focused, and solution-oriented when under pressure.
• Works with a service mindset, balancing efficiency with high standards.
• Collaborates well across teams while protecting executive priorities and time.
• Is flexible, responsive, and comfortable taking a practical hands-on approach when needed.

Benefits

• Competitive pay
• Relocation support
• Access to the company pension scheme
• Death-in-service benefit
• Employee referral bonus
• Discounts for friends and family across restaurants
• Special accommodation rates at the hotel
• Paid internal and external training days
• Access to trained mental health first aiders
• Team social and wellbeing events
• Annual awards, service recognition, and monthly team member recognition
• Meals provided on duty
• Support with Leap Cards