Executive Assistant - Specialist

Role summary

Omnicom Global Solutions is looking for a highly organized Executive Assistant Specialist to support senior leadership and wider commercial operations. The position suits someone who works well in a busy, fast-moving setting and can keep executive tasks, coordination, and day-to-day operations running smoothly.

This role is based in Hyderabad as the primary location, with Bangalore or Gurugram as secondary locations. The schedule runs from 2:00 pm to 11:00 pm IST, and shifts move to 3:00 pm to 12:00 am IST during daylight savings. The working model is hybrid, with three in-office days each week. Only candidates who can join immediately will be considered. The expected experience level is 6 to 8 years.

Omnicom Global Solutions, through OGS, brings together capabilities across data, creative, media, commerce, and technology to build adaptable solutions for global agencies and clients. With a large and diverse team in India, the organization emphasizes collaboration, innovation, and high performance.

Executive support

• Prepare, track, and submit timesheets and expenses for the Executive Leadership Team and selected leaders.
• Arrange domestic and international travel, including air tickets, accommodation, and local transport.
• Keep executive calendars up to date and free from scheduling conflicts.
• Support meeting preparation through materials, coordination, and logistics handling.
• Respond to ad hoc administrative needs from the Executive Leadership Team.

Operational coordination

• Work with commercial and engagement teams to ensure timesheets are completed accurately and on time.
• Build effective working relationships with internal teams and operational groups such as SSC, Paige, and Building Services.
• Organize All Hands meetings, including speaker coordination, deck preparation, and recording arrangements.
• Maintain distribution lists, manage email access, and support onboarding for new employees.

Project and event support

• Assist with internal programs such as DiverseTeam and Culture Club.
• Help maintain client lists used for surveys, holiday cards, and gifting activities.
• Partner with the Operations Lead to plan and monitor team training schedules.
• Support travel planning for spokespeople and logistics for client-facing meetings.

Qualifications and skills

• A bachelor’s degree in business administration, human resources, or a related area is required.
• At least 5 years of relevant experience in executive support or a similar role is preferred, especially in an agency or fast-paced corporate environment.
• Experience supporting senior leaders and handling commercial operations is important.
• Strong command of Microsoft Office tools such as Excel, PowerPoint, and Outlook is needed.
• Comfort using video meeting platforms like Zoom, WebEx, and Teams is expected.
• Exposure to timesheet and expense systems will be useful.
• Power BI familiarity is considered an added advantage.
• Excellent spoken and written communication skills are required.
• High attention to detail, strong organization, discretion with confidential information, and the ability to juggle multiple priorities and deadlines are essential.

Additional information

This is not an internship. The role is intended for immediate joiners only.