Executive Assistant

Role overview

Indicaa Group is seeking a dependable and proactive Assistant Executive Officer to assist with commercial, operational, and logistics work on a day-to-day basis. The position is based in the office but also involves frequent travel for field and site visits across the UAE.

Core responsibilities

• Manage daily commercial tasks along with site coordination, logistics, and delivery follow-ups.
• Communicate with clients, vendors, and internal stakeholders regarding quotation reviews, schedules, shipments/deliveries, and project progress.
• Draft quotations, prepare reports, and maintain supporting documentation according to company processes.
• Contribute to business development efforts and support improvements in operating efficiency.

Qualifications and experience

A graduate degree is required. Candidates with 1 to 2 years of experience in commercial operations, coordination, administration, or field support are preferred. However, fresh graduates who demonstrate strong communication, coordination, and learning ability are also welcome.

Location and travel

The role is open to candidates based in Abu Dhabi or Sharjah, and the selected person must be willing to travel throughout the UAE for field and site visits when needed.

Skills and competencies

The ideal candidate should be comfortable using MS Office, especially Excel, and should have strong English communication skills. Good organization, the ability to juggle multiple tasks, solid interpersonal skills, and a practical problem-solving mindset are important. A professional, accountable, and customer-oriented attitude is expected. Knowledge of Arabic is an added advantage, and a valid UAE driving licence is mandatory.

Application note

Applicants were instructed to share an updated CV by email with the subject line: “Assistant Executive Officer – Commercial”.