Administrative Assistant

About the Role

MatchBox Consulting Group is seeking an experienced Administrative Assistant to support senior leadership and project teams at British Columbia's largest utility provider. This contract position is based in Burnaby, BC, and offers a chance to work in a collaborative professional environment. The role involves managing executive schedules, preparing communications, assisting with financial and administrative tasks, and optimizing business operations.

Key Responsibilities

• Coordinate and manage calendars, meetings, appointments, and schedules for senior executives.
• Draft and prepare professional correspondence, emails, meeting agendas, and other business communications.
• Assist with financial administration, including expense processing, accounts payable documentation, budget oversight, and record-keeping.
• Organize and coordinate events and meetings involving various internal and external stakeholders.
• Provide administrative support to project teams and business units to help meet operational goals.
• Investigate and propose solutions for administrative challenges.
• Maintain strict confidentiality and handle all information with discretion.
• Generate status reports and supporting documentation using Microsoft Office Suite.

Required Qualifications

• A minimum of 2 years of relevant office administration experience or a comparable background.
• Proficiency in advanced typing.
• Excellent written and verbal communication skills in English.
• Intermediate to advanced skills in Microsoft Word, Outlook, and PowerPoint.
• Demonstrated experience in planning, scheduling, and coordinating activities for management or leadership.
• Experience in organizing medium to large-scale events with multiple stakeholders.
• High School Diploma or equivalent qualification.

Preferred Qualifications

• Completion of post-secondary education in Office Administration or a related business field.
• Previous experience within the utility industry.
• Experience supporting large organizations or complex project environments.

Work Environment

This role is situated in Burnaby, British Columbia, within a professional and collaborative team setting, providing support to senior leadership and business operations.

Additional Information

This position is exclusively open to individuals who are legally authorized to work in Canada and possess the necessary work permits from the Government of Canada. Applications from candidates without the required work authorization will not be considered. Due to a high volume of applications, only those selected for further consideration will be contacted.