Administrative Assistant - Saudi

Overview

Moelis & Company is looking for an administrative professional who is motivated by a high-performance culture and enjoys working in a dynamic environment in Riyadh, Saudi Arabia.

Candidates must already have the legal right to work in Saudi Arabia and do not require employer sponsorship.

Reception Responsibilities

• Welcome clients and visitors politely and professionally.
• Maintain a neat and organized front desk and reception space.
• Prepare drinks and refreshments for guests.
• Retrieve incoming mail from the P.O. Box and route it to the appropriate recipients.
• Handle incoming phone calls, direct them to the correct contact, or record messages and pass them on.
• Track and replenish pantry items and general office supplies.

Administrative Support

• Assist with client-related activities and day-to-day needs in a proactive way, including handling messages, sharing information, resolving simple questions, greeting visitors, and supporting client events.
• Keep calendars organized, coordinate schedules, book meeting rooms, and arrange conference calls.
• Maintain client contact records and manage bankers’ inboxes.
• Copy, scan, and organize documents as needed.
• Arrange business travel for domestic and international trips, including flights, ground transport, accommodation, entertainment, itineraries, and visa support.
• Use Concur to process and monitor expenses, help ensure timely payment, and reconcile expenses against the AMEX statement.
• Support the Office Manager and/or bankers with additional tasks or special projects as assigned.

Required Background and Skills

• Strong command of common office applications, including Word, Excel, and PowerPoint.
• Prior experience in a professional services environment.
• Well-developed organizational abilities.
• Clear and effective written and verbal communication skills.
• Experience working in a fast-moving workplace.
• Careful attention to accuracy and detail.

Equal Opportunity Statement

Moelis & Company states that it is an equal opportunity employer and supports diversity, non-discrimination, and an inclusive workplace. Hiring decisions are based on merit and applicants are evaluated fairly without regard to any protected characteristic under applicable local law.