Senior Administrative Assistant

Role overview

This opportunity is being handled by a hiring partner that oversees applications and the subsequent recruitment steps. The employer is seeking a Senior Administrative Assistant located in the United States.

You will support senior leaders across technology and product functions in a fast-moving, highly collaborative setting. The position is central to keeping day-to-day operations running efficiently through expert calendar coordination, travel arrangements, and broad administrative support. Acting as an organizational point of contact for leadership, you will help manage priorities, keep communications flowing, and support the execution of strategic work. The role is fully remote and involves close coordination with executives, senior administrative colleagues, and leadership teams to maintain alignment across competing priorities.

What you'll do

• Oversee demanding executive calendars, balance conflicting requests, and work through scheduling overlaps while staying aligned with leadership priorities across several teams.
• Arrange travel from start to finish, covering flights, lodging, and full itineraries, while maintaining accuracy and adapting quickly when plans change.
• Stay ahead of scheduling and logistical requirements by making proactive adjustments as business needs evolve.
• Plan and support internal and external gatherings such as town halls, leadership sessions, and team offsites so they run smoothly.
• Work with vendors and internal partners to coordinate meeting and event logistics, materials, and communications.
• Draft, file, and track expense reports carefully and on time for leadership review.
• Spot opportunities to streamline administrative workflows and share practices that improve team efficiency.
• Partner with senior executive assistants and administrative teammates to deliver consistent, high-quality support across leadership groups.
• Step in with backup administrative support whenever needed to help maintain business continuity.

Experience and qualifications

The role calls for at least three years of experience supporting business leaders or executives in an administrative capacity. You should bring strong calendar management skills, including the ability to schedule complex meetings across multiple time zones. Excellent organization, sharp attention to detail, and the ability to juggle several priorities are essential. The hiring team is looking for someone who can anticipate needs, solve scheduling, travel, and logistics issues with limited oversight, and communicate clearly in writing and speaking for different audiences.

Professionalism, discretion, and the ability to manage confidential information are important. You should be comfortable using Microsoft Office applications such as Excel, Word, PowerPoint, and Outlook, as well as collaboration tools like Zoom and Slack. Strong problem-solving ability and comfort working in a fast-paced, changing environment are also required. Experience with AI tools or automation solutions would be an added advantage.

Benefits

• Base pay between USD 55,000 and USD 65,000 per year.
• Possible additional pay, including bonuses, depending on the role and performance.
• Comprehensive health coverage with medical, dental, and vision insurance.
• Paid vacation time and company holidays.
• Dedicated health and wellness days to help support work-life balance.
• An extra day off for your birthday.
• Flexible remote-first working setup.
• A collaborative, people-centered culture focused on growth and inclusion.
• Opportunities to develop professionally and work closely with senior leadership.

Hiring process and privacy notice

Applications are reviewed through an AI-assisted matching process designed to evaluate candidates quickly, fairly, and objectively against the role’s main requirements. The strongest matches are shortlisted and shared with the hiring employer, whose internal team handles the final decision and next steps such as interviews or assessments.

By applying, you agree that your personal data may be processed to assess your candidacy and shared with the employer where relevant. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws, including GDPR. You may exercise your data rights, including access, correction, deletion, and objection, at any time.

AI tools may also support parts of the recruitment workflow, including reviewing applications, analyzing resumes, or checking responses for inconsistencies or verification signals. These tools assist the recruitment team but do not replace human judgment, and final hiring decisions are made by people.