Procurement Operations Support

Role overview

This position supports procurement, logistics, and warehouse operations through hands-on administrative and coordination work. The main purpose of the role is to keep documentation moving on time, maintain supplier follow-up, prepare reports, and strengthen internal controls. It also contributes to cost management, plant continuity, and readiness for shutdown activities.

Key responsibilities

• Help uphold health and safety standards across the procurement function by working in line with the company’s global safety requirements and encouraging a safe working environment.
• Track, secure, and renew legal agreements on schedule, working with Legal, procurement negotiators, and other stakeholders to close documentation gaps and keep records current.
• Request, confirm, and file the insurance documents required for contracts, checking that coverage, validity, and compliance are in order and flagging any risks before execution.
• Support the handling of vendor statements by following up on outstanding requests, helping reconcile balances, and coordinating with suppliers and Finance to resolve exceptions quickly.
• Assist suppliers with portal access and account-related issues, monitor open support tickets, and follow through until each issue is resolved.
• Prepare and update weekly and monthly procurement follow-up reports covering items such as purchase orders created, requisitions awaiting creation, agreements due for update or renewal, and negotiator-level status updates.
• Support logistics cost reduction efforts by tracking avoidable expenses such as demurrage, storage, overtime, and expedite charges, while following up on root causes and action plans.
• Carry out random warehouse checks to confirm documentation accuracy, bin correctness, labeling, and housekeeping standards, then record findings and coordinate corrective actions with warehouse leadership.
• Keep the shutdown kitting list current, coordinate with Procurement, Warehouse, and Maintenance to confirm availability and delivery dates, and escalate shortages early.
• Monitor expediting files and delivery progress for admixtures and packing materials, track supplier commitments and exceptions, and provide timely updates to operations.
• Follow corporate ethics, procurement policy, purchase-to-pay controls, documentation standards, and audit requirements at all times.
• Support market intelligence and supplier onboarding by helping identify and assess new local and international suppliers, gathering documents, checking data completeness, and assisting negotiators during qualification.
• Expedite local purchase orders that are critical or above the defined monetary threshold, tracking delivery commitments, constraints, and delays to protect continuity of operations.
• Create spot purchase orders for one-off procurement needs, ensuring there is no overlap with other negotiators’ responsibilities and that pricing, documentation, and policy compliance are verified before release.
• Perform unit price comparisons and trend reviews across suppliers, contracts, and purchase orders to identify pricing variances, savings opportunities, and unusual patterns.
• Analyze procurement and supplier data to highlight trends, risks, and improvement opportunities, and share recommendations, alerts, and performance insights with management and negotiators.

Requirements

• A bachelor’s degree in Supply Chain, Procurement, Logistics, Business Administration, Engineering, or a closely related field.
• Advanced Microsoft Excel skills.
• Strong accuracy, attention to detail, and commitment to data integrity.
• Good planning, organization, and the ability to perform well under pressure.
• Background in warehouse controls, inventory practices, and audit procedures.
• Exposure to project coordination or following up on project tasks.
• Clear communication skills and a customer-focused approach.
• Comfortable working both independently and as part of a team.
• Knowledge of ERP tools such as SAP and reporting tools like Power BI is an advantage.
• Flexibility to work varied schedules as needed.
• At least 5 years of experience in procurement and supply chain operations, including contract documentation, supplier follow-up, purchase order and requisition administration, logistics support, and warehouse audits.

Equal opportunity

The employer states a commitment to diversity, equity, and inclusion. Candidates are considered regardless of gender, physical ability, age, sexual orientation, culture, ethnic background, religion, political affiliation, marital status, pregnancy or parental status, or nationality.

Location

Kingston, Kingston, Jamaica. On-site role.