Lead - Administration

Job overview

Styli is looking for a seasoned and highly organized administration leader to head its administrative operations in Dubai. This position is responsible for keeping day-to-day office functions running efficiently, strengthening processes, and ensuring administrative work is executed smoothly across the business. The right person will bring strong leadership, a strategic approach, and solid experience in administrative management.

Key responsibilities

• Keep daily office operations, facilities, and resources well coordinated so the administration function runs without disruption.
• Review and refine office policies, procedures, and workflows to improve efficiency and lower operational expenses.
• Assess and introduce an expense management solution where needed.
• Prepare the annual administration budget, forecast requirements accurately, and align planning with organizational needs.
• Track actual spending against budget, study variances, and apply cost-control actions.
• Build and manage the administration budget with a focus on cost-effective operations.
• Handle procurement activities, including supplier sourcing, vendor coordination, contract negotiation, and timely delivery of office goods and services.
• Maintain strong relationships with external providers such as office facilities, utilities, and security vendors.
• Lead the setup of new office locations, including space planning, vendor alignment, infrastructure readiness, and execution timelines.
• Oversee building upkeep, office arrangement, space usage, and maintenance of infrastructure and equipment.
• Coordinate office expansion, relocation, and technology or equipment maintenance initiatives.
• Drive internal projects such as office moves, employee events, system rollouts, and infrastructure upgrades.
• Ensure projects are completed on time, stay within budget, and keep stakeholders informed.
• Make sure administrative operations comply with applicable laws, regulations, and internal policies.
• Identify operational risks within administration processes and put mitigation plans in place.
• Lead, coach, and support the administration team to maintain strong performance and professional growth.
• Set departmental goals, objectives, and performance measures.
• Serve as the primary contact for administrative matters across the organization.
• Work closely with senior leadership so administration supports broader business priorities and company initiatives.

Requirements

• Bachelor’s degree in Business Administration, Operations Management, or a related discipline; a master’s degree is preferred.
• At least 8 years of experience in administrative leadership, including 3 years in a managerial role.
• Background in budgeting, vendor management, and facilities management.
• Strong planning, problem-solving, and multitasking abilities.
• Proven leadership skills with the ability to manage and develop a team.
• Excellent verbal and written communication and interpersonal skills.
• Good command of office administration tools, systems, and software.
• Ability to manage multiple projects and deliver within deadlines in a fast-paced setting.
• Experience in process improvement or digital transformation is an advantage.
• Comfort with project management software is preferred.
• Knowledge of HR workflows and employee onboarding is a plus.
• Some travel may be needed for site visits or vendor coordination.

Equal opportunity

Styli is committed to maintaining an inclusive workplace where people from all backgrounds feel respected, supported, and able to grow. The company values diversity and believes that varied perspectives help drive innovation and improve customer service. Employment decisions are made without discrimination based on race, color, religion, sex, national origin, age, disability, or any other protected status.