HR Onboarding Coordinator

Position Overview

This remote contract opportunity is for an HR Onboarding Coordinator who will oversee the pre-employment process from the moment a candidate verbally accepts an offer until their first day on the job. The role focuses on accuracy, compliance, and a smooth candidate journey while working across recruiting, HR, and hiring manager teams.

The organization is looking for someone with strong experience handling large-scale onboarding workflows, employment screening steps, and HR compliance tasks. A strong service mindset is important, along with the ability to keep documentation complete and timelines on track.

Work Arrangement and Schedule

This is a fully remote role based in the United States. The assignment runs for 6 months and follows a Monday through Friday schedule with flexible working hours between 7:00 AM and 6:00 PM CST. The position is 40 hours per week.

Compensation

Pay for this contract role is $25.00 to $26.00 per hour.

Core Duties

• Oversee the onboarding process from verbal offer acceptance through the employee’s start date.
• Create, send, and monitor offer letters and onboarding paperwork.
• Support candidates as they complete employment applications and required onboarding steps.
• Make sure onboarding tasks are finished correctly and within the required timeframes.
• Help create a smooth and positive first experience for new hires.
• Coordinate background screening, employment verification, drug testing, and reference checks.
• Handle additional pre-hire checks such as fingerprinting, healthcare sanction review, license validation, and registry searches.
• Evaluate screening results according to company policy, federal and state rules, and FCRA requirements.
• Work with recruiters and HR partners to resolve compliance concerns and identify next actions.
• Keep compliance records complete, accurate, and ready for audit review.
• Complete onboarding tasks in Workday and other HR systems.
• Maintain employee files and onboarding records.
• Support Form I-9 processing and E-Verify compliance.
• Coordinate tracking and documentation for sign-on bonuses.
• Ensure all pre-employment documents are properly completed and stored.
• Act as the main contact for questions from new hires during onboarding.
• Assist recruiters, hiring managers, and HR teams with onboarding and compliance-related issues.
• Provide professional, confidential, and service-oriented support.
• Take part in process improvement work and other assigned projects.

Required Qualifications

• At least 5 years of experience in HR administration, onboarding, recruiting coordination, or a similar function.
• Background managing high-volume onboarding and pre-employment compliance processes.
• Working knowledge of employment laws, hiring practices, and onboarding procedures.
• Familiarity with FCRA rules and employment screening workflows.
• Strong organization, time management, and multitasking ability.
• Clear verbal and written communication skills.
• Ability to manage confidential and sensitive information with discretion.
• Strong focus on detail and accuracy.
• Comfort working independently in a remote setting while collaborating with multiple teams.

Preferred Background

• Associate degree or related coursework in Human Resources, Business Administration, or a similar area.
• Experience using Workday.
• Experience using iCIMS.
• Experience using HireRight.
• Experience using SkillSurvey.
• Proficiency with Microsoft Office tools, including Word, Excel, and Outlook.
• Bilingual communication ability.

Physical and Work Requirements

• Extended periods of sitting and computer-based work are expected.
• Reliable internet access is needed to stay productive in a remote environment.

Benefits and Work Environment

• Competitive hourly pay.
• Fully remote work setup.
• Chance to build experience with a well-regarded employer.
• Collaborative environment with recruiting and HR professionals.

About the Employer

The staffing firm partners with professionals and employers across healthcare, corporate, engineering, manufacturing, technology, and professional services. It emphasizes personalized support during the hiring process and works with organizations that value teamwork, development, and long-term growth.