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Role overview

An ambitious and fast-moving founder is looking for a highly organized Executive / Personal Assistant to act as a dependable partner across both professional and personal priorities. This position suits someone who enjoys variety, can shift gears quickly, and is motivated by creating structure in a constantly changing environment. The right person will be proactive, detail-focused, comfortable with technology, and able to anticipate needs before they are raised.

You will be closely involved in the founder’s day-to-day workflow, helping keep schedules, communications, projects, and logistics running smoothly while also handling personal support, travel, errands, and special requests. The role calls for discretion, sound judgment, flexibility, and a strong sense of ownership.

Responsibilities

Act as a strategic partner and trusted support resource, not just a task handler, helping the founder stay centered on key priorities.
Oversee a demanding calendar that blends business and personal commitments and changes frequently.
Arrange meetings, calls, appointments, and all related scheduling details.
Support inbox management, communication follow-ups, and prioritization of next steps.
Create agendas, briefing materials, and meeting prep documents when needed.
Monitor projects, deadlines, and deliverables to keep work moving forward on time.
Serve as a professional point of contact and gatekeeper for internal and external stakeholders.
Organize travel within the U.S. and internationally, including itineraries, bookings, reservations, and ground transportation.
Handle personal scheduling, gifting, errands, and lifestyle coordination.
Research and identify vendors, services, products, and practical solutions.
Support special assignments and ad hoc needs across business and personal areas.
Improve daily operations by building efficient systems and workflows.
Communicate with clients, partners, vendors, and other contacts in a polished and discreet manner.
Assist with events, networking dinners, offsites, and related logistics.
Carry special projects from planning through completion.
Spot opportunities to streamline processes and strengthen organization.
Help prevent missed deadlines, overlooked tasks, and operational gaps in a fast-paced setting.

Requirements

At least 5 years of experience supporting a founder, entrepreneur, executive, or other senior-level professional.
Prior exposure to startup, entertainment, media, creative, or entrepreneurial environments is preferred.
Excellent organizational ability with strong attention to detail.
Clear and effective written and verbal communication skills.
Highly proactive, resourceful, and focused on finding solutions.
Comfort working across multiple priorities with frequent changes in direction.
Strong command of modern productivity and communication tools.
Sound judgment, discretion, and the ability to handle confidential information.
Positive, can-do mindset and willingness to take on any task as needed.
Reliable ownership of responsibilities and follow-through.
Ability to anticipate needs and think ahead several steps.

Compensation and schedule

The role is full-time and offers flexibility in scheduling. Compensation is up to $100,000 per year, along with a healthcare stipend.

Location

This position is based in the Los Angeles metropolitan area and follows a hybrid work arrangement.

Executive / Personal Assistant to Founder