Executive Assistant / Personal Assistant

Role Overview

This position is a full-time remote opportunity for an Executive Assistant / Personal Assistant to support senior leaders with both administrative and personal coordination. The role is centered on helping executives manage time effectively, stay organized, and keep priorities moving smoothly.

Key Duties

The selected candidate will oversee calendars and schedules, arrange meetings and virtual sessions, manage correspondence, and prepare documents, presentations, and reports. Day-to-day work also includes organizing travel plans, monitoring important deadlines, keeping records up to date, and following up on strategic tasks and initiatives.

In addition, the role requires handling confidential information carefully, taking care of clerical and administrative work, and acting as a main contact for both internal teams and external stakeholders. A successful hire will proactively anticipate needs, simplify workflows, and allow leadership to focus on high-value priorities.

Qualifications

• Strong personal assistance abilities, including coordinating tasks and supporting both professional and personal matters.
• Experience with executive administrative support, calendar oversight, diary handling, and meeting coordination.
• Excellent written and verbal communication skills, along with polished interaction with stakeholders.
• Good diary management and scheduling capability for appointments, events, and time-sensitive commitments.
• Comfort with clerical work such as document preparation, data entry, filing, and maintaining orderly digital records.
• Ability to work independently in a remote setup while protecting confidential and sensitive information.
• Strong organization, time management, attention to detail, and problem-solving ability.
• Familiarity with productivity tools such as email systems, calendars, word processors, spreadsheets, and video conferencing platforms.
• Prior experience supporting executives or senior leaders is an advantage, and exposure to technology or AI-driven environments is a plus.

Additional Information

This role is based in Dubai, United Arab Emirates, and is offered as a remote full-time position.