Executive Assistant & Office Manager

Role overview

This is a hands-on Executive Assistant and Office Manager position based in Auckland, supporting the Managing Director while also overseeing the smooth day-to-day running of the office. The role blends executive support, office coordination, and team engagement, making it a strong fit for someone who enjoys variety, ownership, and being closely involved in how the business operates.

The company is looking for someone who can bring energy, initiative, and adaptability. You may already have experience as an Executive Assistant or Personal Assistant, or you may be a capable PA ready for the next step. What matters most is your attitude and your ability to keep things moving.

What the role involves

This is a fast-paced position where no two days are likely to be the same. You will work closely with the Managing Director while also supporting the wider team, helping keep work organised, communication flowing, and the office functioning efficiently. The role offers visibility across the business and the chance to take real ownership rather than remaining on the sidelines.

Key duties

• Oversee the Managing Director’s diary, emails, and scheduling
• Arrange travel, meetings, and events
• Create presentations, reports, and internal communications
• Help manage daily office operations, including facilities, suppliers, and general upkeep
• Plan internal events and team activities
• Work with internal teams and leadership on culture and engagement initiatives
• Provide ad hoc support to the New Zealand leadership team

What the employer is looking for

The ideal candidate will have prior experience in a Personal Assistant or Executive Assistant role, preferably in a busy technology environment. Strong organisation, flexibility, and a proactive mindset are important, along with the ability to adapt when priorities change and to work through challenges independently.

You should be approachable, grounded, and comfortable building relationships across different parts of the business. Clear communication, strong attention to detail, and a genuine interest in teamwork and culture are all essential.

Why this opportunity stands out

You will be joining a certified great place to work and an award-winning team. The environment is close-knit, supportive, and inclusive, with a strong focus on recognising contributions and helping people grow. The company values Ambition, Integrity, Partnership, and Accountability, and offers ongoing learning, career development, and health and wellbeing benefits.