Executive Assistant

About the Team

This role supports senior leadership and focuses on keeping day-to-day operations organised and efficient. The position calls for someone dependable, highly organised, and comfortable handling several priorities at once in a fast-moving environment, while consistently showing professionalism and discretion.

Role Overview

• Manage busy, overlapping calendars by arranging meetings and coordinating schedules with both internal colleagues and external partners.
• Organise domestic and international travel, including itinerary preparation and travel coordination details.
• Build meeting packs and briefing documents, and make sure all logistics for meetings are in place.
• Monitor action points and follow-ups so tasks are completed within the expected timelines.
• Manage incoming and outgoing correspondence, including emails and messages, with accuracy and promptness.
• Support communication flow and documentation across teams and other stakeholders.
• Prepare and file expense claims and administrative documents correctly and on time.
• Assist with leadership meetings, presentations, and both internal and external events.
• Partner with the EA team to keep coordination smooth and step in to provide cover when required.
• Safeguard sensitive information and handle it with a high level of confidentiality and professionalism.

Requirements

• At least 3 years of experience in an Executive Assistant, administrative, or coordination capacity.
• Strong planning, organisation, and time-management abilities, with sound prioritisation skills.
• Excellent verbal and written communication skills.
• High attention to detail, plus a strong sense of responsibility and follow-through.
• Comfort working in a changing environment while managing multiple stakeholders.
• A proactive mindset with the ability to anticipate needs in advance.

Additional Information

This is a full-time onsite position based in Singapore, Singapore.