Executive Assistant

Role Overview

This opportunity is for a polished, highly adaptable Executive Assistant to partner with the Managing Director in a large multinational matrix setup. The position calls for strong judgment, high discretion, excellent coordination abilities, and confidence working in a visible, fast-moving environment.

You will serve as a dependable support partner to the MD by keeping priorities aligned, handling executive communications, supporting governance-related work, and coordinating smoothly across regional and global stakeholders.

Executive and Calendar Coordination

• Run intricate calendars that shift across time zones and changing business priorities.
• Organize leadership meetings, strategic reviews, board-related discussions, and regional or global forums.
• Plan schedules, travel, and business commitments so the MD’s time is used effectively.
• Spot scheduling clashes early and manage adjustments proactively to protect executive productivity.

Stakeholder Management

• Act as the main point of contact between the MD and internal or external stakeholders, including senior leaders, global teams, clients, and partners.
• Develop productive relationships across departments and organizational levels.
• Manage confidential and sensitive matters with a high level of discretion and professionalism.

Executive Communication and Content Support

• Prepare executive-level communications, presentations, and speaking notes for senior leadership.
• Bring together inputs from multiple parts of the business and convert them into clear, structured messages for leadership meetings, town halls, customer interactions, and external events.
• Use strong communication and stakeholder skills to influence, challenge where needed, and align contributors to produce high-quality deliverables.
• Keep documentation and organization systems well maintained and easy to follow.

Candidate Profile

• A bachelor’s degree is preferred.
• At least 5 years of experience supporting C-suite or Managing Director-level leaders in a multinational or matrix organization.
• Strong experience handling complex stakeholder coordination and executive support.
• Excellent communication, presentation, and interpersonal abilities.
• Professional, mature, and highly trustworthy approach to confidential information.
• Strong planning skills with the ability to manage several priorities under tight deadlines.
• Comfortable using Microsoft Office and collaboration platforms.

Key Strengths

• Executive presence
• Commercial awareness
• Integrity and confidentiality
• Flexibility and adaptability
• Stakeholder coordination
• Detail orientation
• Problem-solving mindset
• Proactive communication
• Marketing and event coordination

Equal Opportunity and Accessibility

The employer supports a diverse and inclusive workplace and values different ways of thinking. Hiring is open to candidates regardless of race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other legally protected characteristic. Qualified applicants with criminal histories will also be considered in line with applicable legal requirements.

If you need an adjustment or accommodation during the application or hiring process, or help using the website or completing the job application, you may request support from the employer.