Bookkeeper / AP Assistant

About the Studio

Rapt Studio is a multi-award-winning strategy and design practice that partners with major brands to solve complex, fast-changing business challenges. With studios in San Francisco, Los Angeles, and New York, and clients around the world, the team combines architecture, interior design, brand experience, graphic design, and strategic thinking to create integrated solutions that support each client’s goals. The studio’s adaptable approach has also earned recognition as one of Fast Company’s Most Innovative Companies.

The team is intentionally built around in-person collaboration. Pin-ups, workshops, and model reviews are treated as key parts of the creative process because ideas move more quickly face-to-face. The workplace follows a hybrid rhythm with three days together in the studio, and additional in-office time when projects require it. While flexibility matters, this role is not fully remote; applicants must live near one of the studios and be available onsite on a regular basis.

Role Overview

The Bookkeeper / AP Assistant will support the studio’s everyday accounting operations, with an emphasis on accuracy, structure, and consistency in financial processes. This position works closely with the Accounting Manager and CFO to handle accounts payable and maintain reliable financial tracking.

This opportunity is well suited to someone who is highly detail-focused, organized, proactive, and eager to build accounting experience while contributing as a dependable member of a collaborative team.

Key Responsibilities

• Support accounts payable by reviewing, entering, processing, and monitoring vendor invoices.
• Accurately record financial information in accounting software and related systems.
• Keep project- and vendor-related financial documentation organized and up to date.
• Help with routine reconciliations and foundational bookkeeping tasks.
• Contribute to month-end close work, including reconciliations and preparation for reporting.
• Check financial entries for completeness and correctness before they are finalized.
• Assist in refining accounting workflows and improving day-to-day processes.
• Handle internal questions about billing, expenses, and financial records.
• Provide support for ad hoc analysis, reporting, and special assignments as required.

Qualifications

• Between 1 and 3+ years of experience in bookkeeping or accounting, ideally in a creative, architecture, or design setting.
• Solid understanding of fundamental accounting principles; a bachelor’s degree in Accounting, Finance, or Business Administration is preferred.
• Strong precision, organization, and communication abilities.
• Comfort working on routine, process-based tasks.
• Capacity to manage several priorities while staying organized.
• Self-directed, reliable, and able to work independently.
• Good command of Excel and Google Workspace tools such as Sheets and Docs.
• Prior exposure to accounting or ERP platforms, with Deltek Vision or Vantagepoint preferred.

Additional Information

The studio does not use artificial intelligence or automated screening tools to review applications. Each submission is evaluated by a real team member. As a result, response times may be longer than at companies that rely on automation. Candidates are thanked in advance for their patience and the care taken in applying.