Bid Coordinator

Role overview

COS is an Australian family-owned business with strong growth, built around a team that shares common goals. The organisation’s mission is to help Australian workers, patients, and students stay healthy, safe, and productive by supplying products that support everyday operations. COS also commits 1% of total revenue to the Lyone Foundation, which supports everyday Australians and community causes.

This position is based in Acacia Ridge, Brisbane, and reports to the Bids and Contracts Manager. The role is responsible for coordinating the full bid lifecycle across a range of customer tenders and proposals. Success in this position depends on working closely with internal teams, producing strong written responses, and keeping all timelines and submissions under control.

What you will do

• Manage the complete bid coordination process and support Sales teams in winning and renewing customer contracts.
• Handle new bid requests and bring together input from Sales, Pricing, subject matter experts, and Contracts.
• Create customised, compliant tender responses that reflect customer expectations and the agreed win strategy.
• Submit tenders through online portals or by email while making sure every compliance requirement is satisfied.
• Track bid deadlines and ensure all contributions are received and lodged accurately and on schedule.
• Help improve bid material, workflows, and template quality over time.

What you should bring

Ideal candidates will have prior exposure to bid coordination, tender preparation, or proposal writing. Experience in structured procurement settings such as government, enterprise, or regulated industries will be well regarded. You should be comfortable engaging a wide range of stakeholders and working across functions to keep submissions moving. Strong organisational and project coordination ability is important, along with advanced Microsoft Office skills. Familiarity with AI tools is considered an advantage.

Benefits

• A flexible hybrid working model.
• Annual employee incentive programs.
• Reward and recognition initiatives.
• Ongoing training, professional development, and career growth opportunities.
• Access to free mental health support programs.
• Birthday leave, paid parental leave, and purchase leave.
• Free onsite parking in a convenient location.
• Staff discounts across the full product range.
• Opportunities to take part in community welfare and charity activities.
• Novated lease and salary sacrifice options for electric vehicles.

About COS

COS is the largest Australian-owned and operated national office products company, established in 1977. The business employs more than 750 people across every state in Australia and is known for its strong values: Passionate, Results Driven, Innovative, Service Excellence, Self-Reflective, and Family. COS promotes equal opportunity and welcomes a diverse team of people who are committed to the company purpose of keeping Australian workers healthy, safe, and productive.

Through the Lyone Foundation, COS has contributed more than $20 million to the community and continues to direct 1% of annual revenue to underfunded Australian charities focused on human welfare.

Application information

Applicants should provide details of work history, education, and qualifications as requested in the application process. A resume may also be included to summarise relevant experience. This role is offered as a career opportunity within a growing organisation.