Academic Administrative Coordinator

Role Overview

UCOL is looking for an administrator with solid experience to assist the curriculum and academic services functions within the Quality and Academic Assurance directorate. The position focuses on keeping workstreams organised, supporting academic governance, and helping maintain institutional compliance, quality assurance, and self-review activities. The work is varied and requires someone who can manage priorities well and provide dependable day-to-day support.

Key Focus Areas

This role involves document handling and file administration in the Microsoft 365 SharePoint environment, along with helping others use these systems effectively. You will contribute to team productivity by completing tasks efficiently, supporting academic processes, and ensuring important work is progressed in a timely way.

Skills and Experience

The ideal candidate will bring strong personal organisation and the ability to coordinate smoothly with colleagues across the team. Clear written and verbal communication is important, as is a careful approach to checking documents for layout and grammar. Experience with formal committee procedures, including preparing agendas, tracking actions, and taking minutes, is valuable. You should also be comfortable learning and using a wide range of online submission platforms and applications, and be able to adapt quickly when priorities change.

Additional Information

This is a part-time, onsite position based in Manawatū-Whanganui, New Zealand, specifically Palmerston North.

Application closing date: 25 Jul 2026.

Reference document: academic-administrative-coordinator-jd.pdf.