People and Office Coordinator

About the Company

Inkitt is an AI-driven entertainment company focused on discovering fresh stories and transforming them into major successes. Using predictive technology, the company identifies emerging writers and publishes high-performing ebooks and screen content. It has scaled rapidly with backing from notable venture capital firms and continues to expand into new entertainment ventures.

About the Role

Inkitt is seeking a People and Office Coordinator to help deliver a strong employee experience while ensuring the San Francisco office operates efficiently. This position suits someone who enjoys working in a fast-moving, people-first setting and likes creating thoughtful experiences that connect teams. You will serve as a key point of contact for employees, support People Operations, and help keep office systems organized. As the company grows, the role is increasingly technical, and comfort with AI-enabled automation is important for improving office and people processes.

Role Split

This position is divided equally between Office Coordination and People Operations, with 50% of time dedicated to each area.

Office Coordination

• Manage the South Park office on a daily basis so the workspace remains orderly, practical, and inviting.
• Handle office supplies, inventory, swag, and vendor coordination, while looking for ways to use AI and automation to improve tracking and reordering.
• Organize and deliver in-office events such as happy hours, culture-building activities, offsites, All Hands meetings, and CandyJar movie premieres.
• Work with the facilities team and landlord on repairs, security matters, and other building-related needs.
• Welcome visitors and create a friendly, professional front-of-office experience.

People Operations

• Support the Director of People Operations with end-to-end onboarding, including contracts, pre-start communication, session scheduling, workspace and equipment preparation, system access, and employment verification.
• Maintain employee changes in Rippling and ensure records stay accurate and current, using scripts and automation to reduce repetitive data entry across HR systems.
• Assist with surveys and broader employee wellbeing and culture initiatives.
• Help maintain compliance with employment and benefits-related regulations.
• Serve as the main contact for employee questions related to benefits, leave, and time off.

What You’ll Need

• At least 2 years of experience in People Operations, Office Management, or a similar role in a fast-paced environment.
• Practical experience handling office or workplace operations such as vendors, supplies, facilities coordination, or on-site event support.
• Strong ability to juggle multiple tasks, prioritize effectively, and manage time well.
• Experience using HRIS tools such as Rippling or comparable platforms.
• Confidence with Slack, Google Workspace, Zoom, and Google hardware to support smooth office operations.
• Strong technical curiosity and hands-on use of AI tools for automation, including Google Apps Script and LLMs for drafting communication, summarizing information, or building operational workflows.
• A proactive, solution-focused approach and a genuine interest in employee experience and office culture.
• Excellent communication and interpersonal skills.
• Exposure to HR compliance and employment regulations is a plus.

Who Thrives Here

• People who work independently and take ownership.
• Problem-solvers who bring answers, not just issues.
• Individuals who are highly data-oriented.
• Professionals who move quickly and take action.
• High performers who are comfortable with an intense work pace.
• Candidates looking for accelerated career growth.
• People who enjoy building a large-scale AI and entertainment company.

Benefits and Perks

• 401(k) plan to support long-term savings.
• Medical, dental, and vision coverage tailored to employee needs.
• Professional coaching available for all team members.
• Team-building experiences, including an annual trip to Tulum.
• Unlimited access to Galatea and Galatea TV.
• Unlimited budget for self-development books.
• Charity donation of your choice after one year with the company.
• Free lunch every day in the office.
• ClassPass membership for employees based in the US, and gym access for Berlin employees.
• Dog-friendly offices in Berlin and San Francisco.

Diversity and Equal Opportunity

Inkitt emphasizes diversity and inclusion and aims to provide equal opportunity to authors and team members alike. The company welcomes applicants from diverse backgrounds and notes that its team spans more than 20 countries.

Compensation Notes

Salary is determined by the candidate’s experience, skills, alignment with the role’s requirements, internal pay equity, and market benchmarks.

Additional Information

Location: San Francisco, CA. The role is onsite and full-time.